Strategic Remote Executive Assistant to the CEO

Phunware; Austin (TX); Remote; USD 125,000 - 150,000; Full time

Job summary

Phunware, Inc., a NASDAQ-listed enterprise software company, seeks a highly organized Senior Executive Assistant to support its CEO and other executives. This fully remote role is based in the U.S.

and requires discretion, scheduling mastery, and proactive problem solving. You will manage calendars across time zones, coordinate travel, handle expense reports, and support board meetings and major conferences.

Qualifications

• 10+ years supporting C-suite executives, ideally in fast-paced environments.
• Proven calendar, travel logistics, and deadline management under pressure.
• Discretion with confidential information and professional judgement.
• Excellent written and verbal communication; ability to work independently.

Responsibilities

• Serve as primary EA to the CEO with support for other executives.
• Manage complex calendars across multiple time zones.
• Book travel, prepare expense reports, and enforce travel policies.
• Plan conferences and events, including venues and logistics.
• Coordinate board materials and presentations.
• Provide after-hours support for urgent, time-sensitive matters.
• Handle ad hoc cross-functional projects aligning with corporate goals.
• Occasionally travel for offsites or events.

Skills

Calendar management

Travel logistics

Executive support

Discretion

Google Workspace

Microsoft Office

AI tools familiarity

Tools

Google Workspace

Microsoft Office

AI tools

Job description

Phunware, Inc., a NASDAQ-listed enterprise software company, seeks a highly organized Senior Executive Assistant to support its CEO and other executives. This fully remote role is based in the U.S.

and requires discretion, scheduling mastery, and proactive problem solving. You will manage calendars across time zones, coordinate travel, handle expense reports, and support board meetings and major conferences.