Senior Executive Assistant

Phunware; Austin (TX); Remoto; USD 125.000 - 150.000; Tempo pieno

Descrizione del lavoro

Phunware, Inc., a NASDAQ-listed enterprise software company, seeks a highly organized Senior Executive Assistant to support its CEO and other executives. This fully remote role is based in the U.S.

and requires discretion, scheduling mastery, and proactive problem solving. You will manage calendars across time zones, coordinate travel, handle expense reports, and support board meetings and major conferences.

Competenze

• 10+ years supporting C-suite executives, ideally in fast-paced environments.
• Proven calendar, travel logistics, and deadline management under pressure.
• Discretion with confidential information and professional judgement.
• Excellent written and verbal communication; ability to work independently.

Mansioni

• Serve as primary EA to the CEO with support for other executives.
• Manage complex calendars across multiple time zones.
• Book travel, prepare expense reports, and enforce travel policies.
• Plan conferences and events, including venues and logistics.
• Coordinate board materials and presentations.
• Provide after-hours support for urgent, time-sensitive matters.
• Handle ad hoc cross-functional projects aligning with corporate goals.
• Occasionally travel for offsites or events.

Conoscenze

Calendar management

Travel logistics

Executive support

Discretion

Google Workspace

Microsoft Office

AI tools familiarity

Strumenti

Google Workspace

Microsoft Office

AI tools

Descrizione del lavoro

Senior Executive Assistant

Phunware | Full-time | Remote, U.S. based

Phunware, Inc. (NASDAQ: PHUN) is an enterprise software company specializing in mobile app solutions for hospitality, healthcare and other large property related customers, with integrated intelligent capabilities. We provide businesses with the tools to create, implement, and manage custom mobile applications, analytics, digital advertising, and location-based services. Phunware is transforming mobile engagement by delivering scalable, personalized, and data-driven mobile app experiences.

Phunware’s mission is to achieve unparalleled connectivity and monetization through the widespread adoption of Phunware mobile technologies, leveraging brands, consumers, partners, and market participants. Phunware is poised to expand its software products and services audience through new generative AI products and product enhancements which are in development, utilize and monetize its patents and other intellectual property, and focus on serving its enterprise customers and partners.

Job Summary:

We are seeking a highly organized, detailed, and proactive Senior Executive Assistant to support our CEO, and will also support other executives in the company. This is a fully remote position, ideal for someone who thrives in a fast-paced environment, brings an executive acumen and sound judgment to every interaction and can operate effectively under pressure. The ideal candidate anticipates needs before they arise, exercises discretion with sensitive information and manages complex logistics with accuracy and ease. Flexibility is essential, as the role occasionally requires evenings and weekend availability to support time-sensitive priorities.

What You’ll Do:

• Serve as primary Executive Assistant to the CEO, reporting directly to them, with additional support to other members of the executive team as needed
• Manage complex calendars across multiple time zones, proactively resolving scheduling conflicts and prioritizing competing demands
• Book and coordinate travel, and help implement and maintain travel policies across the organization
• Own end-to-end Travel & Expense processes, including expense report preparation, submission and reconciliation
• Plan and coordinate conferences and events, including venue research, registration, scheduling and on-site logistics and support
• Coordinate materials and logistics for board meetings, including agendas and presentations
• Provide occasional off-hours and weekend coverage to support urgent needs and time-sensitive matters
• Anticipate needs, opportunities/risks early, and proactively propose practical solutions before issues arise
• Handle sensitive and confidential information with the utmost discretion and professionalism
• Take on ad hoc projects and cross functional initiatives that support broader corporate goals as business needs evolve
• Some travel may be required to support corporate offsites or events

What You’ll Bring:

• 10+ years of experience supporting C-Suite executives ideally in a fast-paced or high growth environment. Prior Public company experience a plus

• Proven success managing high volume calendars, complex travel logistics and shifting priorities under pressure
• Exceptional attention to detail and accuracy, particularly with managing multiple priorities, scheduling, travel arrangements, and confidential materials
• Strong judgment and discretion when handling sensitive information
• Outstanding written and verbal communication skills
• Ability to work independently, anticipate needs, and problem solve proactively
• Proficiency with Google Workspace products, Microsoft Office or comparable tools, with the ability to learn new systems as needed
• Familiarity with AI Tools (i.e. ChatGPT, Claude) to drive day to day efficiency
• Flexibility to accommodate occasional off hours or weekend work

Compensation and Benefits:

• Fully Remote, U.S. based position
• Flexible paid time off
• Base Salary: Targeting $125,000 - $150,000 annually, with final offer amount dependent on education, skills, experience, and location
• Full range of benefits, including 401(k), medical, dental and vision coverage

Candidates for this position must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.

Phunware, Inc. is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law.