Strategic Proposals Coordinator

Webuildidaho; Boise, Northern (ID, KY); Hybrid; USD 37,000 - 51,000; Full time

Job summary

McMillen, Inc. designs and builds water resources solutions and is seeking a Proposal Coordinator to join our growing Marketing team in Boise.

You will support the proposal development process, coordinate production, manage documents, and maintain marketing assets to ensure high-quality submittals and interview materials. You will collaborate with Proposal Managers and the Lead to uphold system standards and drive successful pursuits.

Qualifications

• Bachelor’s degree in Marketing, Communications, Journalism, English, Business, Public Relations, or related field.
• 3–5 years of progressively responsible experience in AEC proposal development.
• Experience supporting federal proposal development (e.g., SF330) and multidisciplinary engineering pursuits.
• Proven ability to mentor and train proposal coordinators or junior staff.
• Knowledge of proposal operations, systems, and process improvement initiatives.
• Proficiency in maintaining proposal tracking systems, including Smartsheet or similar platforms.
• Familiarity with Cosential/Unanet CRM.
• Background supporting water resources, civil engineering, environmental, or heavy civil infrastructure pursuits.
• Ability to thrive in a fast-paced, deadline-driven AEC consulting environment.

Responsibilities

• Supports Proposal Managers in the development, coordination, production, and delivery of high-quality proposals, qualifications packages, interview materials, presentations, and other pursuit-related marketing collateral.
• Performs proposal production activities including document formatting, editing, proofreading, graphics coordination, compliance reviews, printing, binding, electronic submittals, and final production.
• Assists with proposal planning by coordinating schedules, collecting content, tracking assignments, and following up with technical staff and teaming partners.
• Develops and maintains proposal assets including resumes, project descriptions, photography, and other marketing resources.
• Assists with interview preparation by supporting presentation development, rehearsal logistics, and production of presentation materials.
• Follows established proposal processes, document management standards, file-sharing procedures, and quality control practices established by the Proposal Coordinator Lead and Director of Marketing.
• Maintains organized proposal files and documentation in accordance with departmental standards.
• Updates proposal information, resumes, project experience, and marketing assets within Cosential (Unanet CRM) and other department systems as assigned.
• Collaborates with Proposal Managers, Proposal Coordinator Lead, Business Development, Communications, Project Managers, technical staff, and teaming partners to support successful proposal delivery.
• Performs research, writing, editing, proofreading, and general proposal support on a variety of pursuits.
• Assists in maintaining proposal templates, graphics, and marketing materials.
• Identifies opportunities to improve proposal quality and production efficiency while following established departmental processes.
• Uses strong communication skills to effectively exchange proposal and marketing information across departments.
• Regular, predictable attendance is required.
• Ability to get along and work effectively with others.

Skills

Proposal coordination

Team collaboration

Editing & proofreading

Education

Bachelor’s degree in Marketing/Communications/English/PR

Tools

Cosential/Unanet CRM

Smartsheet (or similar CRM/PM tool)

Job description

McMillen, Inc. designs and builds water resources solutions and is seeking a Proposal Coordinator to join our growing Marketing team in Boise.

You will support the proposal development process, coordinate production, manage documents, and maintain marketing assets to ensure high-quality submittals and interview materials. You will collaborate with Proposal Managers and the Lead to uphold system standards and drive successful pursuits.