Strategic Proposal Coordinator for Engineering

AE2S (Advanced Engineering and Environmental Services, LLC); Grand Forks (ND); On-site; USD 59,000 - 73,000; Full time

Benefits offered by this job

Company-paid health insurance

Dental and vision insurance

Short-term and long-term disability

PTO with experience credits

Parental leave

ESOP participation

401(k) matching

Job summary

AE2S is seeking a Proposal Coordinator to join our growing Proposals team. You’ll own proposals from start to finish, juggling 2–4 active pursuits with 2–4 week turnaround windows, collaborating with technical staff to craft compelling proposals that position AE2S for success.

You’ll use Adobe Creative Suite to layout documents, coordinate content, and ensure brand consistency, while guiding Go/No-Go decisions and maintaining archives for future wins.

Qualifications

• Bachelor’s degree in Communications, Marketing, Journalism, English, or related field required.
• Proficient in Adobe InDesign, Illustrator, and Photoshop, as well as Microsoft Word, PowerPoint, and Excel.
• Ability to be flexible, maintain a positive attitude, and work collaboratively to develop a team environment.
• Excellent communication, interpersonal, and organizational skills.
• Demonstrated attention to detail with strong grammar, spelling, composition, and proofreading abilities.
• Basic understanding of design principles.
• Ability to multi-task, work under the pressure of a deadline-driven environment and occasionally work over-time to meet client needs.
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Responsibilities

• Lead and manage the proposal process from kickoff through submission, ensuring deadlines, quality standards, and compliance requirements are met
• Support and guide the Go/No-Go process, assisting business leaders in making informed pursuit decisions
• Facilitate proposal kick‑off meetings and coordinate input from Proposal Managers, SMEs, and reviewers
• Develop outlines, schedules, and milestone plans to keep proposal teams on track
• Review RFPs/RFQs to ensure all requirements are addressed and incorporated
• Coordinate technical content, resumes, project descriptions, and supporting materials
• Use Adobe Creative Suite to layout proposals, create graphics, and maintain brand standards
• Collaborate with the team on pursuit strategy, differentiators, and positioning
• Support interview preparation, including interview strategy, presentations, and leave‑behind materials
• Help maintain proposal archives, CRM entries, and master resume files
• Step in to support team members during peak deadlines—this is a true team‑first environment

Skills

Excellent communication

Organizational skills

Attention to detail

Team collaboration

Deadline-driven

Education

Bachelor’s degree in Communications, Marketing, Journalism, English, or related field

Tools

Adobe InDesign

Illustrator

Photoshop

Microsoft Word

PowerPoint

Excel

Job description

AE2S is seeking a Proposal Coordinator to join our growing Proposals team. You’ll own proposals from start to finish, juggling 2–4 active pursuits with 2–4 week turnaround windows, collaborating with technical staff to craft compelling proposals that position AE2S for success.

You’ll use Adobe Creative Suite to layout documents, coordinate content, and ensure brand consistency, while guiding Go/No-Go decisions and maintaining archives for future wins.