Proposal Coordinator - Employee-Owned Engineering Firm

AE2S (Advanced Engineering and Environmental Services, LLC); Maple Grove (MN); On-site; USD 59,000 - 73,000; Full time

Benefits offered by this job

100% company-paid family health

Employee ownership through ESOP

Matching 401(k) contributions

Job summary

AE2S is seeking a Proposal Coordinator to join our Proposals team in Maple Grove, MN. You will own proposals from start to finish, often juggling 2–4 active pursuits with 2–4 week turnarounds, coordinating across disciplines and ensuring compelling, well‑designed proposals.

You’ll work with technical staff, lead timelines, and ensure compliance while shaping pursuit strategy and storytelling to position AE2S for success.

Qualifications

• Bachelor’s degree in Communications, Marketing, Journalism, English, or related field.
• Proficient in Adobe InDesign, Illustrator, and Photoshop, plus MS Word, PowerPoint, Excel.
• Flexible, positive, and collaborative team player.
• Excellent communication, interpersonal, and organizational skills.
• Attention to detail with grammar, spelling, and proofreading.
• Basic understanding of design principles.
• Ability to multi-task and meet deadlines; overtime may be required.
• Pre-employment onboarding may include background check, drug screen, and MVR search.

Responsibilities

• Lead and manage the proposal process from kickoff through submission, meeting deadlines and compliance.
• Support Go/No-Go decisions with business leaders.
• Facilitate kickoff meetings and coordinate input from Proposal Managers, SMEs, and reviewers.
• Develop outlines, schedules, and milestone plans to keep proposal teams on track.
• Review RFPs/RFQs to ensure requirements are addressed and incorporated.
• Coordinate technical content, resumes, project descriptions, and supporting materials.
• Use Adobe Creative Suite to layout proposals and maintain brand standards.
• Collaborate with the team on pursuit strategy, differentiators, and positioning.
• Support interview preparation, including strategy and materials.
• Maintain proposal archives, CRM entries, and master resume files.
• Step in to support team during peak deadlines—team-first environment.

Skills

Communication

Interpersonal skills

Organizational skills

Attention to detail

Multi-tasking

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Microsoft Word

PowerPoint

Excel

Education

Bachelor’s degree in Communications, Marketing, Journalism, English, or related field

Tools

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Job description

AE2S is seeking a Proposal Coordinator to join our Proposals team in Maple Grove, MN. You will own proposals from start to finish, often juggling 2–4 active pursuits with 2–4 week turnarounds, coordinating across disciplines and ensuring compelling, well‑designed proposals.

You’ll work with technical staff, lead timelines, and ensure compliance while shaping pursuit strategy and storytelling to position AE2S for success.