Proposal Coordinator — Engineering Proposals Lead

Advanced Engineering and Environmental Services, Inc.; Maple Grove (MN); On-site; USD 59,000 - 73,000; Full time

Benefits offered by this job

Discretionary bonus opportunities

Employee ownership through ESOP

Matching 401(k) contributions

Health Insurance

Job summary

Advanced Engineering and Environmental Services, Inc. seeks a Proposal Coordinator to drive the proposal process from kickoff to submission, balancing 2–4 active pursuits with 2–4 week turnaround windows.

You’ll partner with technical staff, SMEs, and reviewers to craft compelling, compliant proposals that win bids. You’ll guide go/no-go decisions, develop schedules, and ensure content quality using Adobe Creative Suite, while maintaining brand standards and master resume files.

Qualifications

• Bachelor’s degree in Communications, Marketing, Journalism, English, or related field.
• Proficient in Adobe InDesign, Illustrator, and Photoshop, as well as Microsoft Word, PowerPoint, and Excel.
• Ability to be flexible, maintain a positive attitude, and work collaboratively to develop a team environment.
• Excellent communication, interpersonal, and organizational skills.
• Demonstrated attention to detail with strong grammar, spelling, composition, and proofreading abilities.
• Basic understanding of design principles.
• Ability to multi-task, work under the pressure of a deadline-driven environment and occasionally work over-time to meet client needs.

Responsibilities

• Lead and manage the proposal process from kickoff through submission, ensuring deadlines, quality standards, and compliance requirements are met
• Support and guide the Go/No-Go process, assisting business leaders in making informed pursuit decisions
• Facilitate proposal kick‑off meetings and coordinate input from Proposal Managers, SMEs, and reviewers
• Develop outlines, schedules, and milestone plans to keep proposal teams on track
• Review RFPs/RFQs to ensure all requirements are addressed and incorporated
• Coordinate technical content, resumes, project descriptions, and supporting materials
• Use Adobe Creative Suite to layout proposals, create graphics, and maintain brand standards
• Collaborate with the team on pursuit strategy, differentiators, and positioning
• Support interview preparation, including interview strategy, presentations, and leave-behind materials
• Help maintain proposal archives, CRM entries, and master resume files
• Step in to support team members during peak deadlines—this is a true team‑first environment

Skills

Communication

Interpersonal skills

Organizational skills

Deadline-driven

Team collaboration

Education

Bachelor’s degree in Communications, Marketing, Journalism, English, or related field

Tools

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Microsoft Word

PowerPoint

Excel

Job description

Advanced Engineering and Environmental Services, Inc. seeks a Proposal Coordinator to drive the proposal process from kickoff to submission, balancing 2–4 active pursuits with 2–4 week turnaround windows.

You’ll partner with technical staff, SMEs, and reviewers to craft compelling, compliant proposals that win bids. You’ll guide go/no-go decisions, develop schedules, and ensure content quality using Adobe Creative Suite, while maintaining brand standards and master resume files.