Strategic Proposal Coordinator

Via Transportation, Inc.; New York (NY); Hybrid; USD 65,000 - 115,000; Full time

Benefits offered by this job

Comprehensive health coverage

401(k) with company match

Fully paid parental leave

Wellness perks

Job summary

Via Transportation, Inc. is seeking a Proposal Coordinator to assist senior Strategy Team members in coordinating and delivering expertly prepared proposals for shared mobility services.

The role involves organizing compliant submissions, coordinating with Legal and Finance on regulatory requirements, and maintaining documentation and knowledge bases. The ideal candidate has 2–15 years of administrative and project coordination experience, can work independently in a fast-paced environment, and

Qualifications

• 2–15 years of experience in roles requiring administrative competence and strong project management.
• Experience in proposal coordination, marketing coordination, bid coordination, or government contracting support is a plus.
• Must be based in NYC and excited to work from the office 3 or more days a week.

Responsibilities

• Work closely with proposal managers to organize and submit compliant proposals, including completing required forms and managing proposal production and delivery.
• Review solicitations, amendments, and proposal instructions and track required forms, attachments, and certificates.
• Coordinate with Via’s Legal and Finance teams to review and address detailed regulatory, financial, and compliance requirements.
• Develop working knowledge of internal databases and systems to respond effectively to complex compliance and operational requirements.
• Lead and support the maintenance of documentation, processes, and knowledge management systems.
• Drive top-of-the-funnel opportunity review processes, including facilitating go/no go recommendations, managing agenda for executive discussion, and reporting on outcomes
• Skillfully manage communications across internal teams and external partners.

Skills

Administrative competence

Attention to detail

Project management

Proposal coordination

Independent work

Time management

Discretion

Reliability

Notary public

Job description

Via Transportation, Inc. is seeking a Proposal Coordinator to assist senior Strategy Team members in coordinating and delivering expertly prepared proposals for shared mobility services.

The role involves organizing compliant submissions, coordinating with Legal and Finance on regulatory requirements, and maintaining documentation and knowledge bases. The ideal candidate has 2–15 years of administrative and project coordination experience, can work independently in a fast-paced environment, and