Proposal Manager

Indra Group USA; Fairfax (VA); On-site; USD 90,000 - 130,000; Full time

Job summary

Indra Group USA is seeking a Proposal Manager to lead high-quality proposals in response to RFPs, RFQs, RFIs, and other solicitations in the U.S. and Canada.

You will coordinate cross-functional teams across BD, finance, legal, IT, and vendors to produce compelling, compliant proposals. The ideal candidate has exceptional communication and project management skills, 3–5 years in government contracting or transportation proposals, and experience with cost analysis and proposal automation.

Qualifications

• Bachelor’s degree in Business, Public Administration, Communications, English or related field.
• 3–5 years of experience supporting proposals and bid management in government contracting.
• Experience in transportation systems, tolling, ITS, with knowledge of RFP processes and compliance requirements.

Responsibilities

• Lead end-to-end proposal development from kickoff to delivery.
• Review RFPs and ensure all requirements are addressed with compliance and evaluation criteria.
• Coordinate with cross-functional teams and SMEs to gather content.
• Manage subcontractor inputs, pricing collection, and vendor communications.
• Coordinate with pricing, contracts, legal, and other teams for cohesive proposal packages.
• Support audits and maintain proposal libraries and templates.
• Oversee timely electronic or hard-copy submissions.
• Assist pricing with market value research and Price-to-Win analyses.

Skills

Communication skills

Project management

Attention to detail

Cross-functional collaboration

Stakeholder facilitation

Education

Bachelor’s degree in Business/Public Administration/Communications/English or related field

Tools

SharePoint

Adobe

MS Office

Excel

Visio

MS Project

Job description

The Proposal Manager plays a critical role in securing new business by leading high-quality proposals in response to RFPs, RFQs, RFIs, and other solicitations in the U.S. and Canada, covering tolling systems, back office systems, traffic management systems, intelligent transportation systems (ITS), and Connected Vehicles solutions, among others. May occasionally assist with transit systems proposals as well.

Responsible for overseeing all the logistics of proposal development—from reviewing and interpreting RFP requirements to organizing contributors across business development, finance, legal, IT, other SME teams, and vendors/subcontractors. This role directs every stage of proposal creation, from assigning tasks (in collaboration with Business Development and corporate Bid Office) to timely submissions.

This role ensures proposals are compliant, persuasive, and strategically aligned with company goals. The ideal candidate is an exceptional communicator with strong project management skills, attention to detail, and experience navigating complex submissions.

Key Responsibilities:

Proposal Planning & Management

• Review RFP documents, including exhibits, technical and pricing requirements, and administrative volume requirements. Analyze solicitation requirements and ensure all instructions, evaluation criteria, and compliance elements are addressed
• Lead the end-to-end proposal development process, including kickoff, schedule creation, assignments, and delivery
• Collaborate with Business Development in determining win strategies and themes
• Work with technical writing team to develop proposal outlines, as well as other templates compliance matrices, as needed

Collaboration, Coordination and Quality Assurance

• Collaborate with cross-functional teams, to gather information for technical proposal development.
• Facilitate meetings and review sessions with SMEs, delivery/operations teams.
• Manage communication with subcontractors for scope understanding, technical proposal inputs and vendor/subcontractor pricing collection.
• Coordinate with pricing, contracts, legal, insurance, bonding and other teams to produce cohesive proposal packages, including forms and administrative actions.
• Collaborate with Technical Writers to help obtain SME content.
• Review content to validate that the proposal content is compliant and communicates the offer with clarity, consistency, and alignment with customer needs and win themes.
• Coordinate compliance checks, content reviews, and final quality control inspections to make sure proposals meet quality standards.
• Oversee timely and compliant electronic and/or hard-copy submissions.
• Maintain record for audit and lessons-learned purposes.
• Collaborate with Technical Writers to maintain proposal libraries, boilerplate content, and best-practice resources

Additional/Expanded Responsibilities (Preferred)

• Coordinate cost collection from vendors, analyze for completeness and cost reasonableness, and validate cost efficiency of vendor offers.
• Assist Business Development with research and evaluation of market values and comparable competitor pricing and conduct historical and competitive data analysis for developing Price-to Win models
• Assist Bid Office/pricing team as needed

Qualifications

• Bachelor’s degree in Business, Public Administration, Communications, English or related field.
• Ability to understand complex technological solutions and effectively communicate their value.
• 3-5 years of experience supporting proposals and business development in proposal management and/or pricing management capacity, in government contracting, preferably state and local.
• Experience in transportation systems, particularly tolling, traffic and ITS required.
• Familiarity with federal, state/local, or commercial procurement environments.
• Understanding of RFP processes and compliance requirements.
• Excellent organizational and project management abilities.
• Proficiency with proposal tools (e.g., SharePoint, Adobe, MS Office, Excel). Familiarity with proposal automation platforms, Visio, MS Project and cost analysis tools preferred.
• Strong interpersonal and facilitation skills