Strategic Pre-Construction Orchestrator

IES Residential; Huntsville (AL); On-site; USD 48,000 - 70,000; Full time

Benefits offered by this job

Competitive Pay

401K plan with Employer Contribution

Company Paid Time Off

Company Paid Life Insurance

Medical, Dental, Vision coverage

Short Term Disability

Disability coverage

Employee discounts

Job summary

IES Residential is seeking a Pre-Construction Coordinator to streamline pre-construction activities, support document management, and coordinate across Estimating, Purchasing, and Project Management. This role emphasizes accurate data, timely reporting, and proactive communication with vendors and internal teams.

You will help schedule milestones, manage submittals, and maintain project records to ensure readiness and efficient project planning. On-site work is required in Huntsville, AL.

Qualifications

• Strong organizational, coordination, and multitasking skills with excellent attention to detail.
• Strong verbal, written, and interpersonal communication abilities.
• Ability to manage multiple priorities and deadlines in fast-paced office environments.
• Proficiency with Microsoft Office, project management platforms, and related business systems.
• Ability to read and interpret construction documents, plans, and specifications preferred.
• Ability to pass pre-employment screenings such as background and motor vehicle record checks.
• English speaking, reading, and writing preferred, and required where necessary to perform job duties.

Responsibilities

• Coordinate pre-construction activities, project setup tasks, and workflow processes across multiple departments.
• Maintain and organize project documentation, plans, specifications, contracts, submittals, and tracking logs.
• Assist with project scheduling, milestone tracking, bid coordination, and document management activities.
• Coordinate communication between Pre-Construction, Estimating, Purchasing, Project Management, vendors, subcontractors, and internal departments.
• Monitor submittals, RFIs, permits, approvals, and project timelines to support operational efficiency and project readiness.
• Maintain accurate project data, reporting, and updates within company systems and project tracking platforms.
• Prepare reports, meeting notes, spreadsheets, and project-related documentation to support operational and project management activities.
• Identify workflow concerns, documentation issues, and project delays while assisting with resolution efforts.
• Support operational process improvements and workflow standardization initiatives within the pre-construction department.
• Ensure confidentiality and proper handling of company, customer, vendor, and project information.
• Promote professionalism, accountability, organization, and strong internal customer service.
• Perform additional duties as assigned.

Skills

Organizational skills & coordination

Communication

Multitasking

Attention to detail

Project coordination

Reading construction docs

Confidentiality

Team collaboration

Background checks

Tools

Microsoft Office

Project management platforms

Business systems

Job description

IES Residential is seeking a Pre-Construction Coordinator to streamline pre-construction activities, support document management, and coordinate across Estimating, Purchasing, and Project Management. This role emphasizes accurate data, timely reporting, and proactive communication with vendors and internal teams.

You will help schedule milestones, manage submittals, and maintain project records to ensure readiness and efficient project planning. On-site work is required in Huntsville, AL.