Pre-Construction Planning Coordinator

IES Residential Inc; Huntsville (AL); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Competitive Pay

401K with Employer Contribution Match

Paid Time Off

Life Insurance

Medical Coverage

Dental and Vision Coverage

Short-term Disability

Long-term Disability

Job summary

IES Residential Inc in Huntsville, AL is seeking a Pre-Construction Coordinator to coordinate pre-construction activities, set up projects, and ensure timely documentation and workflows across Estimating, Purchasing, Design, and Project Management.

You will manage submittals, RFIs, permits, and timelines, maintain project data in company systems, and support reporting, meetings, and process improvements while upholding confidentiality and customer service.

Qualifications

• Strong organizational, coordination, and multitasking abilities with attention to detail.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to manage multiple priorities and deadlines in fast-paced office environments.
• Proficiency with Microsoft Office, project management platforms, and related business systems.
• Strong problem-solving, reporting, and data management abilities.
• Ability to read and interpret construction documents, plans, and specifications preferred.

Responsibilities

• Coordinate pre-construction activities, project setup tasks, and workflow processes across multiple departments.
• Maintain and organize project documentation, plans, specifications, contracts, submittals, and tracking logs.
• Assist with project scheduling, milestone tracking, bid coordination, and document management activities.
• Coordinate communication between Pre-Construction, Estimating, Purchasing, Project Management, vendors, subcontractors, and internal departments.
• Monitor submittals, RFIs, permits, approvals, and project timelines to support operational efficiency and project readiness.
• Maintain accurate project data, reporting, and updates within company systems and project tracking platforms.
• Prepare reports, meeting notes, spreadsheets, and project-related documentation to support operational and project management activities.
• Identify workflow concerns, documentation issues, and project delays while assisting with resolution efforts.
• Support operational process improvements and workflow standardization initiatives within the pre-construction department.
• Ensure confidentiality and proper handling of company, customer, vendor, and project information.
• Promote professionalism, accountability, organization, and strong internal customer service.
• Perform additional duties as assigned.

Skills

Organization

Coordination

Multitasking

Attention to detail

Communication

Microsoft Office

Project management platforms

Data management

Reading construction documents

Education

High school diploma or GED

Associate degree

Bachelor's degree

Tools

ERP platforms

Document management systems

Project management platforms

Job description

IES Residential Inc in Huntsville, AL is seeking a Pre-Construction Coordinator to coordinate pre-construction activities, set up projects, and ensure timely documentation and workflows across Estimating, Purchasing, Design, and Project Management.

You will manage submittals, RFIs, permits, and timelines, maintain project data in company systems, and support reporting, meetings, and process improvements while upholding confidentiality and customer service.