Pre-Construction Coordinator

IES Residential; Huntsville (AL); On-site; USD 48,000 - 70,000; Full time

Benefits offered by this job

Competitive Pay

401K plan with Employer Contribution

Company Paid Time Off

Company Paid Life Insurance

Medical, Dental, Vision coverage

Short Term Disability

Disability coverage

Employee discounts

Job summary

IES Residential is seeking a Pre-Construction Coordinator to streamline pre-construction activities, support document management, and coordinate across Estimating, Purchasing, and Project Management. This role emphasizes accurate data, timely reporting, and proactive communication with vendors and internal teams.

You will help schedule milestones, manage submittals, and maintain project records to ensure readiness and efficient project planning. On-site work is required in Huntsville, AL.

Qualifications

• Strong organizational, coordination, and multitasking skills with excellent attention to detail.
• Strong verbal, written, and interpersonal communication abilities.
• Ability to manage multiple priorities and deadlines in fast-paced office environments.
• Proficiency with Microsoft Office, project management platforms, and related business systems.
• Ability to read and interpret construction documents, plans, and specifications preferred.
• Ability to pass pre-employment screenings such as background and motor vehicle record checks.
• English speaking, reading, and writing preferred, and required where necessary to perform job duties.

Responsibilities

• Coordinate pre-construction activities, project setup tasks, and workflow processes across multiple departments.
• Maintain and organize project documentation, plans, specifications, contracts, submittals, and tracking logs.
• Assist with project scheduling, milestone tracking, bid coordination, and document management activities.
• Coordinate communication between Pre-Construction, Estimating, Purchasing, Project Management, vendors, subcontractors, and internal departments.
• Monitor submittals, RFIs, permits, approvals, and project timelines to support operational efficiency and project readiness.
• Maintain accurate project data, reporting, and updates within company systems and project tracking platforms.
• Prepare reports, meeting notes, spreadsheets, and project-related documentation to support operational and project management activities.
• Identify workflow concerns, documentation issues, and project delays while assisting with resolution efforts.
• Support operational process improvements and workflow standardization initiatives within the pre-construction department.
• Ensure confidentiality and proper handling of company, customer, vendor, and project information.
• Promote professionalism, accountability, organization, and strong internal customer service.
• Perform additional duties as assigned.

Skills

Organizational skills & coordination

Communication

Multitasking

Attention to detail

Project coordination

Reading construction docs

Confidentiality

Team collaboration

Background checks

Tools

Microsoft Office

Project management platforms

Business systems

Job description

General Job Description

Position Overview The Pre-Construction Coordinator is responsible for coordinating pre-construction activities, project setup processes, and workflow communication to support efficient project planning and execution. This role works closely with Estimating, Purchasing, Project Management, Design, vendors, subcontractors, and internal departments to ensure accurate documentation, scheduling, tracking, and operational alignment during the pre-construction phase.

Primary Responsibilities

• Coordinate pre-construction activities, project setup tasks, and workflow processes across multiple departments.
• Maintain and organize project documentation, plans, specifications, contracts, submittals, and tracking logs.
• Assist with project scheduling, milestone tracking, bid coordination, and document management activities.
• Coordinate communication between Pre-Construction, Estimating, Purchasing, Project Management, vendors, subcontractors, and internal departments.
• Monitor submittals, RFIs, permits, approvals, and project timelines to support operational efficiency and project readiness.
• Maintain accurate project data, reporting, and updates within company systems and project tracking platforms.
• Prepare reports, meeting notes, spreadsheets, and project-related documentation to support operational and project management activities.
• Identify workflow concerns, documentation issues, and project delays while assisting with resolution efforts.
• Support operational process improvements and workflow standardization initiatives within the pre-construction department.
• Ensure confidentiality and proper handling of company, customer, vendor, and project information.
• Promote professionalism, accountability, organization, and strong internal customer service.
• Perform additional duties as assigned.

Minimum Education

None

Minimum Years of Experience

2-4

Specific Qualifications Required Skills and Abilities

• Strong organizational, coordination, and multitasking skills with excellent attention to detail.
• Strong verbal, written, and interpersonal communication abilities.
• Ability to manage multiple priorities and deadlines in fast-paced office environments.
• Proficiency with Microsoft Office, project management platforms, and related business systems.
• Strong problem-solving, reporting, and data management abilities.
• Ability to read and interpret construction documents, plans, and specifications preferred.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to collaborate effectively with project teams, vendors, subcontractors, and internal departments.
• Ability to pass pre-employment screenings such as background and motor vehicle record checks.
• English speaking, reading, and writing preferred, and required where necessary to perform job duties.
• Maintain professionalism and a positive, respectful demeanor with customers, coworkers, and business partners.

Physical Requirements and Work Environment

• Ability to work overtime, modified schedules, or occasional weekends as business needs require.
• Work in a typical office environment, sitting at a desk and performing prolonged computer work, with occasional standing, walking, bending, and reaching.
• Maintain dependable transportation and consistent, reliable attendance to meet customer service and operational needs.
• Ability to exercise sound judgment and make independent decisions within established company policies and procedures.
• Communicate in person, by phone, and electronically, including on a tablet, smartphone, and other office technology.
• Travel as required to support project and operational needs.
• Perform all work on-site and in person; this is not a remote or hybrid position.
• Lift, carry, push, and pull at least 25 pounds.

License Required

Yes

Job Locations

US-AL-Huntsville

Company Overview

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States.

Benefits

• Competitive Pay
• 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs

EEO Statement

EEO Statement

EEO & Affir The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government. View Your Equal Employment Opportunity rights under the law. \"Know Your Rights: Workplace Discrimination is Illegal; Conozca sus Derechos: La Discriminacion en el Lugar de Trabajo es Ilegal Disability Accommodation IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at [phone] or any IES office to request assistance. IES Participates in E-Verify/IES participa en el programa E-Verify E-Verify Information/ Informacion sobre E-Verify English/Espanol Right to Work/Ley de Derecho al Trabajo English/Espanol