Pre-Construction Coordinator

Technibus, Inc.; Huntsville (AL); On-site; USD 55,000 - 75,000; Full time

Job summary

IES is seeking a Pre-Construction Coordinator in Huntsville, AL, to support procurement, estimating, design, and project management teams. You will manage pre-construction activities, documentation, and scheduling to ensure readiness and efficient planning.

You will collaborate with vendors, subcontractors, and internal departments, maintain project data, and help standardize workflows while upholding confidentiality and professional conduct. This role is on-site.

Qualifications

• High school diploma or GED; associate or bachelor preferred.
• 2–4 years in project coordination or pre-construction settings.
• Experience with construction docs, project tracking systems, or ERP platforms.
• Relevant industry certifications or licenses preferred where required.
• Experience in construction, service, or multi-trade industries preferred.

Responsibilities

• Coordinate pre-construction activities and workflow across departments.
• Maintain and organize project documentation, plans, contracts, and logs.
• Assist with scheduling, milestone tracking, bid coordination, and doc mgmt.
• Coordinate communication between Pre-Construction, Estimating, Purchasing, PM, vendors, and internal teams.
• Monitor submittals, RFIs, permits, approvals, and project timelines.
• Maintain accurate project data and reporting in company systems.
• Prepare reports, meeting notes, and project-related documentation.
• Identify workflow issues and project delays; assist with resolutions.
• Support process improvements and workflow standardization.
• Ensure confidentiality of company, customer, vendor, and project data.

Skills

Organization

Communication

Multitasking

MS Office

Documentation

Plans interpretation

Confidentiality

Team collaboration

Education

High school diploma

Associate/Bachelor degree

Tools

ERP platforms

Project management platforms

Job description

General Job Description

Position Overview

The Pre-Construction Coordinator is responsible for coordinating pre-construction activities, project setup processes, and workflow communication to support efficient project planning and execution. This role works closely with Estimating, Purchasing, Project Management, Design, vendors, subcontractors, and internal departments to ensure accurate documentation, scheduling, tracking, and operational alignment during the pre-construction phase.

Primary Responsibilities

• Coordinate pre-construction activities, project setup tasks, and workflow processes across multiple departments.
• Maintain and organize project documentation, plans, specifications, contracts, submittals, and tracking logs.
• Assist with project scheduling, milestone tracking, bid coordination, and document management activities.
• Coordinate communication between Pre-Construction, Estimating, Purchasing, Project Management, vendors, subcontractors, and internal departments.
• Monitor submittals, RFIs, permits, approvals, and project timelines to support operational efficiency and project readiness.
• Maintain accurate project data, reporting, and updates within company systems and project tracking platforms.
• Prepare reports, meeting notes, spreadsheets, and project-related documentation to support operational and project management activities.
• Identify workflow concerns, documentation issues, and project delays while assisting with resolution efforts.
• Support operational process improvements and workflow standardization initiatives within the pre-construction department.
• Ensure confidentiality and proper handling of company, customer, vendor, and project information.
• Promote professionalism, accountability, organization, and strong internal customer service.
• Perform additional duties as assigned.

Minimum Education

None

Minimum Years of Experience

2-4

Specific Qualifications

Required Skills and Abilities

• Strong organizational, coordination, and multitasking skills with excellent attention to detail.
• Strong verbal, written, and interpersonal communication abilities.
• Ability to manage multiple priorities and deadlines in fast-paced office environments.
• Proficiency with Microsoft Office, project management platforms, and related business systems.
• Strong problem-solving, reporting, and data management abilities.
• Ability to read and interpret construction documents, plans, and specifications preferred.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to collaborate effectively with project teams, vendors, subcontractors, and internal departments.
• Ability to pass pre-employment screenings such as background and motor vehicle record checks.
• English speaking, reading, and writing preferred, and required where necessary to perform job duties.
• Maintain professionalism and a positive, respectful demeanor with customers, coworkers, and business partners.

Education/Experience

• High school diploma or GED required; associate’s or Bachelor’s degree in business administration, construction management, or related field preferred.
• Previous project coordination, pre-construction, administrative, or construction support experience preferred.
• Experience with construction documentation, project tracking systems, or ERP platforms preferred.
• Relevant industry certifications or licenses preferred, and required where necessary to perform job duties.
• Experience within construction, service, or multi-trade industries preferred.

Physical Requirements and Work Environment

• Ability to work overtime, modified schedules, or occasional weekends as business needs require.
• Work in a typical office environment, sitting at a desk and performing prolonged computer work, with occasional standing, walking, bending, and reaching.
• Maintain dependable transportation and consistent, reliable attendance to meet customer service and operational needs.
• Ability to exercise sound judgment and make independent decisions within established company policies and procedures.
• Communicate in person, by phone, and electronically, including on a tablet, smartphone, and other office technology.
• Travel as required to support project and operational needs.
• Perform all work on-site and in person; this is not a remote or hybrid position.
• Lift, carry, push, and pull at least 25 pounds.

This position is not eligible for visa sponsorship or work authorization support. Candidates must be authorized to work in the United States on a full-time basis without current or future need for employer sponsorship.

License Required

Yes

Job Locations

US-AL-Huntsville

Company Overview

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States.

Our commitment to our employees is reflected by our actions:

• Safety is Priority One – and our record shows it
• Competitive Pay
• Company 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs

EEO & Aff…

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.

View Your Equal Employment Opportunity rights under the law. "Know Your Rights: Workplace Discrimination is Illegal;" Conozca sus Derechos: La Discriminación en el Lugar de Trabajo es Ilegal

Disability Accommodation

IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at [phone] or any IES office to request assistance.

IES Participates in E-Verify

E-Verify Information/ Información sobre E-Verify

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Right to Work/Ley de Derecho al Trabajo

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