Strategic PM & Executive Assistant to VP, Student Formation

Hope College; Holland (MI); Vor Ort; USD 55.000 - 75.000; Vollzeit

Zusammenfassung

Hope College seeks a proactive professional for the role of Project Manager and Executive Assistant to the Vice President for Student Formation and Dean of Students. You will manage a broad range of administrative duties, support strategic initiatives, and ensure effective communication across the division.

The position requires strong writing, relationship-building, and project coordination skills, with a focus on student formation priorities and campus partnerships.

Qualifikationen

• Bachelor’s degree required, with 5-10 years of relevant administrative experience preferred.
• Excellent writing, communication, and public relations skills that embody a sense of care and confidence.
• Ability to engage in conflict productively.
• Commitment to the work of developing college students.
• High attention to detail and ability to handle confidential and complex matters, including a high degree of discretion.
• Proficient in Google Suite and Microsoft Office. Experience with Maxient a plus.
• Interest in and demonstrated background in adopting new technologies and strategies such as AI to improve efficiency.
• Self-motivated with the ability to manage multiple projects and deadlines, along with the ability to anticipate future needs.
• Ability to build rapport and trust across the campus on behalf of Student Formation.
• Hospitable, positive and steady demeanor in working with a diverse population.
• Understanding and support of Hope College’s mission and Christian faith.

Aufgaben

• Serve on the Student Formation Council; collaborate with the Vice President to set agendas, identify priorities, and prepare materials and follow-up.
• Gather and synthesize data to inform understanding of students and represent Student Formation interests.
• Track strategic and annual objectives and support related reporting.
• Implement special projects and initiatives for the Vice President for Student Formation and the Dean of Students.
• Support the Vice President’s direct reports through timely communication and follow-up.
• Coordinate professional development opportunities and team-building activities for Student Formation.
• Build relationships and coordinate engagement with campus organizations, departments, and divisions.
• Supervise a team of student receptionists, including interviewing, hiring, scheduling, training, evaluation, and budget oversight.
• Plan and participate in meetings, retreats, and training sessions, including logistics coordination.
• Coordinate meetings and communications for the Vice President across the Division.
• Manage communications on behalf of Student Formation, Travel Health and Safety; escalate as needed.
• Manage budgets for Student Formation and Athletics, including contracts and personnel data.
• Manage HR performance reviews for the Vice President’s reports; provide structure for reviews.
• Prepare routine correspondence, reports, memos, letters; draft speeches and talking points.
• Facilitate reporting for Board of Trustees and Living the Mission Committee.
• Coordinate proactive communications to students and families from the Dean’s office.
• Coordinate materials and information for committees chaired by the VP.
• Arrange travel for the Vice President.
• Maintain the VP’s calendar and assist other calendars as needed.
• Serve as primary contact for internal meeting requests, changes, and cancellations.
• Maintain and archive the College’s Student Handbook in collaboration with leadership.
• Manage the Student Formation website with Public Affairs and Marketing; assist with social media strategies.
• Manage the workflow and daily operations of the office; maintain office calendars.
• Perform other duties as assigned.

Kenntnisse

Excellent writing & communication

Public relations

Conflict management

Multi-project management

Attention to detail

Discretion

Team collaboration

Interpersonal skills

Ausbildung

Bachelor's degree

Tools

Google Suite

Microsoft Office

Maxient

Jobbeschreibung

Hope College seeks a proactive professional for the role of Project Manager and Executive Assistant to the Vice President for Student Formation and Dean of Students. You will manage a broad range of administrative duties, support strategic initiatives, and ensure effective communication across the division.

The position requires strong writing, relationship-building, and project coordination skills, with a focus on student formation priorities and campus partnerships.