Strategic Executive Assistant & PM, Enrollment Management

Fairmont State University; Fairmont (WV); On-site; USD 55,000 - 75,000; Full time

Job summary

Fairmont State University in Fairmont, WV, is seeking an Executive Assistant and Project Manager to support the Vice President of Enrollment Management and the leadership team. This role coordinates strategic initiatives, manages divisional projects and timelines, and assists with budget planning and procurement.

The successful candidate will handle executive scheduling, cross-functional communications, and a range of administrative duties, requiring strong judgment, organization, and discretion

Qualifications

• Bachelor’s degree or an equivalent combination of education and relevant professional experience.
• Experience managing multiple projects, priorities, and deadlines.
• Strong organizational and communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office and collaboration tools.

Responsibilities

• Provide executive and administrative support to the Vice President of Enrollment Management and leadership team.
• Manage the Vice President’s calendar, meetings, appointments, priorities, and scheduling needs.
• Coordinate meeting logistics, develop agendas and materials, document decisions and action items, and monitor follow-up.
• Prepare and edit executive correspondence, reports, presentations, and briefing materials.
• Coordinate travel arrangements, itineraries, registrations, and related logistics for executives.
• Coordinate divisional budget, procurement activities, and financial operations as assigned.
• Lead cross-functional project management and maintain dashboards and trackers.
• Support divisional communications and organizational record-keeping.

Skills

Project coordination

Executive support

Budget tracking

Communication

MS Office

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Budgeting software

Job description

Fairmont State University in Fairmont, WV, is seeking an Executive Assistant and Project Manager to support the Vice President of Enrollment Management and the leadership team. This role coordinates strategic initiatives, manages divisional projects and timelines, and assists with budget planning and procurement.

The successful candidate will handle executive scheduling, cross-functional communications, and a range of administrative duties, requiring strong judgment, organization, and discretion