Strategic Ops & Executive Assistant - NYC

PEPL; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

PEPL in New York City seeks a versatile Business Operations & Executive Assistant to support senior executives. The role blends high-level administrative duties with operations, personal assistance, and project support in a fast-paced, small team.

You will manage calendars, travel, correspondence, expense reconciliation, vendor coordination, onboarding projects, and confidential tasks, requiring discretion, initiative, and superb organizational skills.

Qualifications

• 5+ years of relevant experience.
• Executive support and confidential information experience.
• Bachelor’s degree preferred, with equivalent experience considered.
• Strong organization, communication, technology, and judgment requirements.

Responsibilities

• Manage and maintain Executives’ calendars including scheduling appointments, internal/external meetings and conference calls.
• Coordinate travel itineraries, flights, hotel accommodation, ground transportation and other travel needs.
• Draft and edit correspondence, communications, and other documents.
• Complete monthly expense reconciliation for Executives’ corporate credit card expenses.
• Serve as a liaison with internal staff at all levels.
• Provide assistance on various projects such as employee onboarding, Board calendar planning and staff communications.
• Support other Senior Management on other projects as needed.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion/Confidentiality

Organizational skills

Education

Bachelor’s degree or equivalent experience

Job description

PEPL in New York City seeks a versatile Business Operations & Executive Assistant to support senior executives. The role blends high-level administrative duties with operations, personal assistance, and project support in a fast-paced, small team.

You will manage calendars, travel, correspondence, expense reconciliation, vendor coordination, onboarding projects, and confidential tasks, requiring discretion, initiative, and superb organizational skills.