Executive Assistant & Operations Strategist (NYC In-Person)

HirePros®; Northern, New York (KY, NY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

HirePros is seeking an Executive Assistant & Operations Associate to work directly with the CEO in our New York City office. This entry-level role covers executive support, recruiting, onboarding, HR, Scrum, and general operations in a growing tech company.

You will manage calendars and priorities, coordinate interviews, prepare reports, and help keep projects on track using Agile/Scrum practices. Recent graduates are encouraged to apply.

Qualifications

• Bachelor's degree or equivalent practical experience.
• 0–3 years of professional experience.
• Strong written and spoken English.
• Strong organizational and communication skills.
• Comfortable working with spreadsheets, documents, email, and web-based applications.
• Ability to work full-time from our New York City office.
• Experience with AI productivity tools such as ChatGPT and Claude is a plus.

Responsibilities

• Maintain executive schedules, meetings, priorities, and follow-ups.
• Track important action items and deadlines.
• Prepare documents, spreadsheets, reports, and internal materials.
• Organize information needed for meetings and decisions.
• Coordinate interviews and candidate communications.
• Manage onboarding for employees and contractors.

Skills

Strong written and spoken English

Strong organizational skills

Strong communication skills

Spreadsheet/documents/email/web-based

Education

Bachelor's degree or equivalent practical experience

Tools

Jira

Linear

ClickUp

Asana

Trello

Job description

HirePros is seeking an Executive Assistant & Operations Associate to work directly with the CEO in our New York City office. This entry-level role covers executive support, recruiting, onboarding, HR, Scrum, and general operations in a growing tech company.

You will manage calendars and priorities, coordinate interviews, prepare reports, and help keep projects on track using Agile/Scrum practices. Recent graduates are encouraged to apply.