Strategic Executive & Personal Assistant

Confidential Jobs.(USA); Atlanta (GA); On-site; USD 70,000 - 110,000; Full time

Job summary

Confidential Jobs.(USA) is seeking an Executive & Personal Assistant to support the Principal with high-level operations and complex personal logistics. The role acts as the primary gatekeeper, strategic coordinator, and liaison, ensuring seamless scheduling, execution, and lifestyle coordination.

Ideal candidates bring exceptional discretion, strong organizational instincts, and the ability to operate autonomously in a fast-paced environment, with flexible travel and off-hours support as

Qualifications

• 3+ years of experience supporting C-suite executives, high-net-worth individuals, or family offices in a dual EA/PA capacity.
• Proven discretion and confidentiality with NDAs required.
• Strong crisis-management and problem-solving abilities during travel disruptions or emergencies.
• Proficient with executive calendar tools, travel booking, expense tracking software, and docs management.
• Willingness to travel domestically/internationally and provide off-hours support.

Responsibilities

• Serve as the executive's primary gatekeeper and time-manager; manage calendar, vet access requests, resolve conflicts.
• Prepare meetings: attendees research, agendas, notes, and track deliverables.
• Create 1-page executive briefs from long proposals and market updates.
• Track corporate deliverables, maintain records, filings, and board resolutions.
• Plan strategic events, retreats, and quarterly leadership sessions.
• Coordinate domestic and international travel, visas, and itineraries.
• Plan client events, firm dinners, and partner gatherings.
• Coordinate personal logistics: family travel, appointments, reservations, and concierge needs.
• Oversee household operations: staff, vendors, and property management.

Skills

Calendar management

Discretion & confidentiality

Travel coordination

Communication

Problem-solving

NDAs

Tools

Expense tracking software

Document management systems

Travel booking platforms

Job description

Confidential Jobs.(USA) is seeking an Executive & Personal Assistant to support the Principal with high-level operations and complex personal logistics. The role acts as the primary gatekeeper, strategic coordinator, and liaison, ensuring seamless scheduling, execution, and lifestyle coordination.

Ideal candidates bring exceptional discretion, strong organizational instincts, and the ability to operate autonomously in a fast-paced environment, with flexible travel and off-hours support as