Executive & Personal Assistant — Strategic, Discreet Support

Prime Data Centers; New York (NY); On-site; USD 130,000 - 170,000; Full time

Benefits offered by this job

401k match up to 4%

Comprehensive medical/dental/vision/lp

Paid Time Off + Sick time

Job summary

Prime Data Centers is seeking an Executive & Personal Assistant to support a senior executive, primarily in executive and business support with personal responsibilities. The role evolves with autonomy and trust, handling confidential matters with discretion and integrity.

Responsibilities include calendar management for international travel, email screening, meeting prep, and coordination of the NY office relocation, with a portion of personal scheduling and household coordination.

Qualifications

• Discretion and confidentiality are essential in this role.
• Candidates should be highly organized and resourceful.
• Ability to build genuine trust with the executive over time.

Responsibilities

• Manage a complex calendar for an executive who travels internationally and domestically.
• Screen and manage email, correspondence, and phone calls.
• Coordinate travel logistics and detailed itineraries (not traveling with the executive).
• Proactively schedule meetings with internal and external contacts and follow through.
• Prepare briefing materials, agendas, and follow-up notes for meetings.
• Handle expense tracking, invoicing, and basic administrative records.

Skills

Discretion

Organized

Resourceful

Trust building

Job description

Prime Data Centers is seeking an Executive & Personal Assistant to support a senior executive, primarily in executive and business support with personal responsibilities. The role evolves with autonomy and trust, handling confidential matters with discretion and integrity.

Responsibilities include calendar management for international travel, email screening, meeting prep, and coordination of the NY office relocation, with a portion of personal scheduling and household coordination.