Elite Executive & Personal Assistant — NYC & Travel-Ready

Confidential Jobs; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Confidential Jobs is seeking an Executive & Personal Assistant to provide comprehensive support to a senior executive in New York City. This on-site role covers personal and professional priorities, coordinating calendars, travel, family logistics, and confidential matters with discretion.

The ideal candidate is resourceful, highly organized, proactive, and capable of anticipating needs with exceptional attention to detail.

Qualifications

• Bachelor's degree required.
• 7+ years of experience supporting senior executives, high-net-worth individuals, or similar environments.
• Demonstrated success managing complex personal affairs with attention to detail.
• Advanced proficiency with Microsoft Outlook and Microsoft Office applications.
• Exceptional organizational, prioritization, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as the primary point of contact for a broad range of personal matters and day-to-day lifestyle management.
• Manage calendars, appointments, commitments, and scheduling needs.
• Coordinate travel arrangements, family logistics, and personal engagements.
• Oversee household operations and relationships with staff and vendors.
• Prepare briefings, agendas, and correspondence for the executive.
• Maintain confidentiality and anticipate needs to provide proactive support.
• Draft, track, and manage expenses and reports.
• Collaborate with the executive support team to ensure seamless coordination.
• Coordinate events, dinners, and special engagements when required.

Skills

Organizational skills

Communication skills

Discretion

Proactive service mindset

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Microsoft Outlook

Job description

Confidential Jobs is seeking an Executive & Personal Assistant to provide comprehensive support to a senior executive in New York City. This on-site role covers personal and professional priorities, coordinating calendars, travel, family logistics, and confidential matters with discretion.

The ideal candidate is resourceful, highly organized, proactive, and capable of anticipating needs with exceptional attention to detail.