Strategic Operations Administrator

1440 Multiversity; Scotts Valley (CA); On-site; USD 56,000 - 80,000; Full time

Job summary

1440 Multiversity is seeking an Operations Administrator to provide essential administrative and operational support across Operations, Facilities, and Housekeeping. You will help manage calendars, prepare materials, track actions, and ensure projects stay on track.

The role involves coordinating purchasing, vendor relationships, work order systems, and reporting, while maintaining documentation and compliance.

Qualifications

• Minimum three years of experience in an administrative, operations, hospitality, facilities, project coordination, or related role.
• Strong organizational, planning, and prioritization skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and digital recordkeeping systems.
• Ability to work independently while managing multiple priorities and deadlines.

Responsibilities

• Provide direct administrative and operational support to Operations, Facilities, and Housekeeping leadership.
• Manage calendars, meetings, recurring workflows, departmental schedules, and operational priorities.
• Prepare meeting agendas, presentations, communications, and supporting materials.
• Capture meeting notes, track action items, and ensure timely follow-through on key initiatives.
• Help maintain visibility and accountability across multiple operational projects and priorities.
• Coordinate purchasing activities for equipment, supplies, uniforms, and operational materials.
• Track orders, deliveries, invoices, contracts, and vendor documentation.
• Support invoice processing, expense tracking, and operational reporting.
• Serve as a primary point of contact for vendors and contractors, coordinating scheduling, communication, and site access.
• Assist leadership with competitive bid processes, vendor evaluations, and contract administration.
• Support administration of work order systems, including tracking, prioritization, reporting, and completion follow-up.
• Maintain preventative maintenance schedules, inspection records, certifications, and compliance documentation.
• Organize and maintain standard operating procedures, operational documentation, and departmental records.
• Support inventory management systems, operational databases, and shared departmental tracking tools.
• Help streamline workflows and improve organizational efficiency across operational departments.
• Conduct research and gather information to support operational improvements and purchasing decisions.
• Maintain organized filing systems and ensure information remains current, accurate, and accessible.
• Support operational projects and campus initiatives from planning through completion.
• Coordinate onboarding logistics, including uniforms, supplies, workspace readiness, and departmental setup.
• Assist leadership with operational documentation and confidential employee records.
• Support communication and coordination across multiple operational teams.

Skills

Organization

Planning

Prioritization

Communication

Independent work

Tools

Microsoft Office

Digital recordkeeping

Job description

1440 Multiversity is seeking an Operations Administrator to provide essential administrative and operational support across Operations, Facilities, and Housekeeping. You will help manage calendars, prepare materials, track actions, and ensure projects stay on track.

The role involves coordinating purchasing, vendor relationships, work order systems, and reporting, while maintaining documentation and compliance.