Maintenance Operations Coordinator

Founders 3 Management Company; Town of Brookfield (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Founders 3 Real Estate Services Company seeks a Service Administrator to act as the administrative hub for Maintenance, Facilities, and HVAC. You will coordinate work orders, support operations, and liaise with managers, tenants, and vendors to ensure timely, accurate service and billing.

The role requires strong organizational and communication skills, with a Monday–Friday schedule and occasional after-hours coverage for emergencies. Equal opportunity employer.

Qualifications

• Associate degree preferred in Business Administration, Facilities Management, Accounting, or related field.
• Minimum of 3 years of administrative, maintenance coordination, facilities administration, property management support, or service industry experience preferred.
• Experience supporting maintenance, facilities, construction, HVAC, or property management operations preferred.
• Strong organizational, problem-solving, and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality and exercise professional judgment.

Responsibilities

• Coordinate and manage maintenance and HVAC work orders from start to completion.
• Schedule service calls, inspections, preventive maintenance, and recurring work.
• Support Maintenance and HVAC leadership, Building Engineers, and technicians.
• Communicate with property managers, tenants, clients, vendors, and subcontractors.
• Assist with billing, invoices, AP data entry, credit card reconciliation, and proposals.
• Maintain accurate records, databases, service documentation, and compliance information.
• Use systems such as Yardi, OSP, Microsoft Office, and other company software.
• Provide professional, responsive customer service and support special projects as needed.

Skills

Organizational skills

Problem-solving

Time-management

Multitasking

Customer service

Attention to detail

Education

Associate degree in Business Administration, Facilities Management, Accounting, or related field

Tools

Yardi

OSP

Microsoft Office

Job description

Founders 3 Real Estate Services Company seeks a Service Administrator to act as the administrative hub for Maintenance, Facilities, and HVAC. You will coordinate work orders, support operations, and liaise with managers, tenants, and vendors to ensure timely, accurate service and billing.

The role requires strong organizational and communication skills, with a Monday–Friday schedule and occasional after-hours coverage for emergencies. Equal opportunity employer.