Operations & Procurement Administrator

ADP, Inc.; Phoenix (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

MU Aqua Engineering Inc. seeks a proactive Administrator to support daily office operations, procurement, vendor coordination, IT tasks, and events. You will manage onboarding, vendor quotes, purchase orders, and supplier performance, while ensuring smooth cross‑department collaboration.

The role requires strong organization, initiative, and the ability to work in a fast-paced, multicultural environment. Prior admin experience and basic Windows/Office 365 skills are preferred.

Qualifications

• Associate’s degree or equivalent work experience.
• 1–5 years of experience in administration, office operations, procurement, vendor coordination, or related fields.
• Prior experience coordinating vendors, comparing quotations, or supporting procurement processes is preferred.
• Basic IT knowledge including Windows, Office 365, account setup, equipment coordination, and troubleshooting.

Responsibilities

• Oversee daily office administrative operations and ensure smooth internal coordination.
• Coordinate office facilities, housing, company vehicles, maintenance, and general workplace needs.
• Support onboarding preparation, internal administrative requests, and employee service needs.
• Identify operational issues or gaps and proactively propose practical solutions.
• Track administrative tasks, follow up with stakeholders, and ensure timely completion.
• Research, identify, and evaluate potential vendors based on business needs, cost, service quality, and reliability.
• Coordinate procurement requests, quotations, purchase orders, and vendor communication.
• Compare vendor options and provide recommendations to management.
• Maintain vendor records and support vendor performance tracking.
• Follow up on delivery timelines, service issues, invoices, and related documentation.
• Provide basic IT support and coordinate with external IT vendors.
• Plan and execute company events, employee activities, and cross-cultural programs.
• Coordinate event logistics, including venue research, catering, transportation, schedules, and on-site support.
• Work with internal teams and external agencies to ensure events are well-organized and delivered smoothly.
• Support employee engagement initiatives and administrative communication as needed.

Skills

Organizational skills

Multitasking

Follow-up skills

Communication

Coordination

Independent work

Education

Associate’s degree or above

Tools

Windows OS

Office 365

Job description

MU Aqua Engineering Inc. seeks a proactive Administrator to support daily office operations, procurement, vendor coordination, IT tasks, and events. You will manage onboarding, vendor quotes, purchase orders, and supplier performance, while ensuring smooth cross‑department collaboration.

The role requires strong organization, initiative, and the ability to work in a fast-paced, multicultural environment. Prior admin experience and basic Windows/Office 365 skills are preferred.