Strategic Onsite Operations & Fleet Coordinator

HKA Enterprises, Inc.; Virginia Beach (VA); Presencial; USD 62.000 - 89.000; Jornada completa

Descripción de la vacante

HKA Enterprises, Inc. in Virginia Beach is seeking an Operations Support Specialist to maintain records, schedules, reports, and tracking systems that support fleet administration and project coordination.

You will combine advanced Excel work with coordination across operations leadership, mechanics, project superintendents, subcontractors, suppliers, and administrative teams. Office-based with periodic field coordination.

Formación

• Bachelor's degree or equivalent combination of education and experience.
• Advanced Microsoft Excel skills with formulas, data validation, and multi-tab workbooks.
• Strong proficiency in Microsoft Word and Outlook.
• Excellent written communication and formatting attention.
• Ability to handle confidential financial and personnel information.
• Strong organizational skills and ability to manage multiple deadlines.

Responsabilidades

• Maintain records for fleet economics, capital planning, equipment status, rentals, vehicle requests, equipment billing, and driver assignments.
• Compile telematics data from VisionLink, JDLink, and My Komatsu for lifecycle and utilization analysis; manage VisionLink work orders, GPS tracking for towable equipment, Caterpillar service contracts, preventive maintenance, undercarriage inspections, and fleet spare-key records.
• Build and maintain four-week crew schedules, flag conflicts, assist with Microsoft Project schedules, and manage HeavyJob production reporting and dashboards.
• Coordinate calendars and meeting logistics for the Director of Operations.
• Compile weekly safety hazard communication reports and maintain the equipment operator qualification matrix, including certification and OSHA compliance dates.
• Track shop drawing, shoring, and formwork submittals; route packages for review; monitor review, resubmittal, and deadline status; and coordinate timing with subcontractors and suppliers.
• Prepare and route HR forms, maintain the organization chart and personnel roster, draft branded correspondence, support superintendent leadership training, and maintain filing and version control.
• Prepare briefing materials for the Chief Operating Officer, provide first-pass inbox triage, and maintain CMAA and DBIA membership and continuing-education calendars.
• Perform other duties assigned by the Director of Operations.

Conocimientos

Advanced Excel

MS Word

Outlook

Attention to detail

Organizational skills

Educación

Bachelor's degree

Herramientas

HeavyJob

VisionLink

JDLink

MyKOMATSU

Microsoft Project

Descripción del empleo

HKA Enterprises, Inc. in Virginia Beach is seeking an Operations Support Specialist to maintain records, schedules, reports, and tracking systems that support fleet administration and project coordination.

You will combine advanced Excel work with coordination across operations leadership, mechanics, project superintendents, subcontractors, suppliers, and administrative teams. Office-based with periodic field coordination.