Strategic Office & Operations Lead

Vaulted Deep; Houston (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Vaulted is a waste management company focused on removing carbon. We are based in Houston, San Francisco, and Kansas, with a growing team nationwide.

The Office Manager will provide high-level administrative support to the executive team while overseeing facilities and key operational processes to ensure smooth, efficient day-to-day operations. Responsibilities include calendar management, travel logistics, onboarding/offboarding, vendor management, event planning, and workplace culture

Qualifications

• Proven experience in office management, operations, or executive support.
• Strong time management, organization, and multitasking skills.

Responsibilities

• Administrative Support: calendar management, travel logistics, and meeting coordination across multiple time zones.
• Office Management: maintain a professional, well-supplied environment; handle vendor relationships and onboarding/offboarding support.
• General Business Operations: refine internal processes and technology support.
• Event Planning: coordinate company events, offsites, All Hands, leadership retreats, and board meetings.
• Workplace Experience: manage swag, welcome packages, gifts, and culture-building tasks.
• Vendor Management: source, evaluate, and manage vendors for team needs.

Skills

Office management

Executive assistance

Calendar management

Vendor management

Event planning

Communication

Time management

Tools

Microsoft Office Suite

Google Workspace

Job description

Vaulted is a waste management company focused on removing carbon. We are based in Houston, San Francisco, and Kansas, with a growing team nationwide.

The Office Manager will provide high-level administrative support to the executive team while overseeing facilities and key operational processes to ensure smooth, efficient day-to-day operations. Responsibilities include calendar management, travel logistics, onboarding/offboarding, vendor management, event planning, and workplace culture