SF Office & Operations Lead — Space, Events & Vendors

Rpotential; San Francisco (CA); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Commuter benefits

Wellness plans

401(k) plan or similar

Job summary

rPotential seeks an Office & Operations Manager to be the operational backbone of our San Francisco office. You’ll work with the CEO and leadership, shaping the space, budgets and processes that keep the company running smoothly.

You’ll own onboarding, vendor relations, and the monthly reconciliation of the company card while coordinating 2–3 day onsite gatherings for 25–30 teammates. This role combines space design with day-to-day operations in a fast-growing startup.

Qualifications

• 2–5 years in office management, operations or administration.

Responsibilities

• Act as the point person for leadership on office, onsite and operational needs, including high-priority requests.
• Support leadership gatherings, visitors and in-office meetings, from logistics through follow-up.
• Handle confidential information with discretion and professionalism.
• Lead the finish-out of our new space: source, order and coordinate delivery and installation of furniture and décor.
• Shape the look and feel of the office to reflect who we are, with spaces for focused work, collaboration and gathering.
• Manage the build-out budget and timeline, and coordinate vendors, deliveries and building approvals.
• Keep evolving the space as the team grows, so it's somewhere people want to be.
• Plan and host our 2–3 day onsite's, 25–30 teammates from across the country come together in SF.
• Own the full experience: catering, happy hours, dietary needs, and setup, all within budget.
• Help shape the in-office culture that makes people want to show up.
• Run day-to-day office operations: kitchen, supplies, mail, equipment.
• Own our relationship with building management, including badge access and contractor approvals.
• Manage the operations company card and monthly reconciliation and expense submission.
• Keep internal expense records audit-ready.
• Partner with Infrastructure and Security on vendor contracts, renewals and inventory.
• Ensure signed contracts and agreements; flag renewals.
• Coordinate laptop shipping, badges and seating during onboarding/offboarding.
• Schedule interviews and manage candidate logistics with HR for smooth impressions.

Skills

Office management

Senior leadership liaison

Expense reconciliation

Vendor management

Event/catering coordination

Organization & follow-through

Discretion & judgment

Ambiguity tolerance

G Suite / Slack / Excel

AI tools awareness

Tools

Google Workspace

Slack

Excel

Vanta

Jira

BambooHR

Job description

rPotential seeks an Office & Operations Manager to be the operational backbone of our San Francisco office. You’ll work with the CEO and leadership, shaping the space, budgets and processes that keep the company running smoothly.

You’ll own onboarding, vendor relations, and the monthly reconciliation of the company card while coordinating 2–3 day onsite gatherings for 25–30 teammates. This role combines space design with day-to-day operations in a fast-growing startup.