Strategic EA & Office Manager for Real Estate Firm

Ultimate Staffing; Irvine (CA); Presencial; USD 65.000 - 75.000; Jornada completa

Descripción de la vacante

Ultimate Staffing in Irvine seeks an Executive Assistant to the President and CEO and Office Manager to support our leadership and keep the corporate headquarters running smoothly. The role combines high-level calendar management, travel coordination, expense processing, and confidential administrative duties in a dynamic real estate investment and property management environment.

The ideal candidate has 4+ years of EA/office management experience, a bachelor’s degree, excellent communication

Formación

• 4+ years of EA/Office Manager experience.
• Bachelor's degree required.
• Strong verbal and written communication skills.
• Reliable, proactive and detail-oriented.
• Professional presence interacting with executives, clients and guests.
• Strong organizational skills and multi-tasking ability.
• Tech-savvy with ability to learn new tools and troubleshoot minor issues.

Responsabilidades

• Provide direct support to the President and CEO.
• Manage calendars, meetings, and priority scheduling.
• Process expense reports accurately and timely.
• Coordinate domestic and international travel arrangements.
• Maintain budget binders and related documentation.
• Assist with meeting prep including agendas and follow-up actions.
• Handle confidential information with discretion.
• Provide general executive administrative support as needed.
• Maintain organized office and support office events.

Conocimientos

Executive support

Office management

Calendar management

Travel coordination

Budget management

Vendor management

Educación

Bachelor's degree

Descripción del empleo

Ultimate Staffing in Irvine seeks an Executive Assistant to the President and CEO and Office Manager to support our leadership and keep the corporate headquarters running smoothly. The role combines high-level calendar management, travel coordination, expense processing, and confidential administrative duties in a dynamic real estate investment and property management environment.

The ideal candidate has 4+ years of EA/office management experience, a bachelor’s degree, excellent communication