Strategic EA & Office Manager to CEO | Irvine

Ultimate Staffing Services; Irvine (CA); On-site; USD 65,000 - 75,000; Full time

Job summary

Ultimate Staffing Services in Irvine seeks an Executive Assistant to the President and CEO and an Office Manager to support daily operations at the Irvine Corporate Headquarters.

You will manage complex calendars, coordinate travel, prepare meeting materials, and handle confidential information with discretion while keeping the office organized and efficient. Bachelor's degree and strong communication are required.

Qualifications

• 4+ years of Executive Assistant, Office Manager, or related administrative experience.
• Bachelor’s degree required.
• Strong verbal and written communication skills.
• Highly reliable, proactive, and detail-oriented.

Responsibilities

• Provide direct support to the President and CEO.
• Manage calendars and scheduling, including internal/external meetings.
• Process expense reports accurately and promptly.
• Coordinate domestic and occasional international travel, flights and lodging.
• Maintain budget binders and related documentation.
• Assist with meeting preparation, agendas, materials and follow-up actions.
• Handle confidential information with discretion.
• Provide general executive-level administrative support as needed.
• Maintain a well-stocked and organized office.
• Handle inbound/outbound mail and deliveries.
• Coordinate office events and team gatherings.
• Troubleshoot minor equipment issues and coordinate repairs.
• Order office lunches and assist with catering for meetings.
• Keep shared spaces tidy and presentable.
• Serve as main contact for vendors, building management and service providers.

Skills

Executive Assistant

Office Manager

Administrative experience

Education

Bachelor’s degree

Job description

Ultimate Staffing Services in Irvine seeks an Executive Assistant to the President and CEO and an Office Manager to support daily operations at the Irvine Corporate Headquarters.

You will manage complex calendars, coordinate travel, prepare meeting materials, and handle confidential information with discretion while keeping the office organized and efficient. Bachelor's degree and strong communication are required.