Strategic Office Manager & Executive Admin Coordinator

Scholar Rock, Inc.; Miami (FL); On-site; USD 110,000 - 130,000; Full time

Job summary

Scholar Rock, Inc. in Miami seeks an Office Manager and Executive Administrative Coordinator to support our executives and run the Miami office. You will manage calendars, travel, expenses, meetings, and communications while coordinating office services and vendor relationships.

The ideal candidate has a bachelor’s degree and 5+ years of executive support in fast-paced environments, with strong Microsoft 365 proficiency and impeccable discretion.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Minimum of 5+ years of experience providing executive administrative support and managing office or workplace operations.
• Demonstrated experience managing complex calendars, travel arrangements, expenses, executive meetings, vendors, and multiple competing priorities.

Responsibilities

• Provide high-level administrative support to designated executives and members of the leadership team.
• Manage complex calendars, prioritize meeting requests, resolve scheduling conflicts, and ensure leaders are prepared for upcoming commitments.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and adjustments when plans change.
• Prepare and process expense reports, reconcile charges, maintain supporting documentation, and follow company travel and expense policies.
• Coordinate leadership meetings, business reviews, offsites, and team sessions, including agendas, presentation materials, room logistics, catering, and follow-up items.
• Prepare, edit, and format correspondence, presentations, reports, spreadsheets, and other executive materials.
• Maintain action-item lists, track key deadlines, and follow up with stakeholders to support timely completion of commitments.
• Assist with communications and coordination across functions, offices, external partners, and executive contacts.
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment.
• Provide backup administrative support to other executives or functional teams as business needs require.

Skills

Executive support

Calendar management

Travel coordination

Vendors management

Communication

Education

Bachelor’s degree

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

Job description

Scholar Rock, Inc. in Miami seeks an Office Manager and Executive Administrative Coordinator to support our executives and run the Miami office. You will manage calendars, travel, expenses, meetings, and communications while coordinating office services and vendor relationships.

The ideal candidate has a bachelor’s degree and 5+ years of executive support in fast-paced environments, with strong Microsoft 365 proficiency and impeccable discretion.