Strategic Office Coordinator: Admin & Scheduling

Baptist Health Care; Town of Florida (NY); On-site; USD 45,000 - 55,000; Full time

Job summary

Baptist Health Care is seeking an Office Coordinator to provide administrative support across the department. The role requires independent work, attention to detail, and the ability to manage files, schedules, and office policies.

You will greet visitors, handle mail and calls, coordinate meetings, and assist with special projects while ensuring confidentiality and smooth department operations, including weather/disaster readiness as needed.

Responsibilities

• Performs a variety of administrative functions and assistance for the department.
• Performs administrative duties for the office to include, but not limited to, reception, copying, faxing, mailing, and filing.
• Maintains electronic or paper files.
• Responds to calls and visits from team members, contingent workers, other visitors including the public at large; determines the urgency of the situation.
• Acts as receptionist to visitors, receives and routes mail.
• Coordinates schedules and organizes activities such as meetings, and department activities for all members of the department.
• Initiates and maintains department files of case records, correspondence, reports and resources.
• Deals discreetly with sensitive confidential information contained in minutes, letters, reports, and other documents.
• Initiates and develops special projects including department/director presentations, workshops and mass mailings.
• Oversees office management and maintenance for the department. Anticipates maintenance, equipment, and supply needs.
• Assist in other duties as assigned to support the operational needs of the department and organization.
• May be required to remain on campus immediately before, during, and after severe weather and/or disasters.

Job description

Baptist Health Care is seeking an Office Coordinator to provide administrative support across the department. The role requires independent work, attention to detail, and the ability to manage files, schedules, and office policies.

You will greet visitors, handle mail and calls, coordinate meetings, and assist with special projects while ensuring confidentiality and smooth department operations, including weather/disaster readiness as needed.