Medical Office Coordinator

RiseMe; Jay (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Baptist Health Care in Northwest Florida is seeking an Office Coordinator to provide administrative support across the department, manage reception duties, and keep office operations running smoothly. The role requires strong organization, the ability to work independently, and discretion with confidential information.

You will collaborate with management on staff scheduling, office policies, and workflow. Minimum education is a high school diploma with at least one year of related experience;

Qualifications

• High School Diploma or Equivalent Required.
• 1 year Office Coordinator, Secretary or Receptionist experience Required.
• Knowledge of medical terminology and records management.

Responsibilities

• Performs a variety of administrative functions and assistance for the department.
• Performs administrative duties for the office to include, but not limited to, reception, copying, faxing, mailing, and filing. Maintains electronic or paper files accurately.
• Responds to calls and visits from patients, team members, contingent workers or other visitors including the public at large; determines the urgency of the situation.
• Acts as receptionist to visitors, receives and routes mail.
• Coordinates schedules and department activities for all members of the department.
• Initiates and maintains department files of case records, correspondence, reports and resources.
• Deals discreetly with sensitive confidential information contained in minutes, letters, reports, and other documents.
• Prepares monthly reports for facility and/or business manager.
• Oversees office management and maintenance for the department.
• Anticipates maintenance, equipment, and supply needs.
• Supports the coordination of rehab orders and assignment or scheduling of patients to therapist(s) to ensure patients receive timely evaluations or treatments.
• Accurately balances daily charges where applicable and collects copays and deductibles as contractually determined.

Skills

Medical terminology

Records management

Basic computer skills

Confidential information handling

Written communication

Oral communication

Multitasking

Education

High School Diploma

Job description

Baptist Health Care in Northwest Florida is seeking an Office Coordinator to provide administrative support across the department, manage reception duties, and keep office operations running smoothly. The role requires strong organization, the ability to work independently, and discretion with confidential information.

You will collaborate with management on staff scheduling, office policies, and workflow. Minimum education is a high school diploma with at least one year of related experience;