Executive Admin & Calendar Coordinator

Baptist Health Care; Pensacola (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Baptist Health Care in Pensacola is seeking an Administrative Coordinator to support the Executive Director and other leaders. The role focuses on calendars, time management, and ensuring efficient use of time with a professional demeanor and confidentiality for protected information.

The position involves office operations oversight, communications handling, and preparation of agendas and minutes for meetings, travel coordination, and project support as needed.

Qualifications

• High School Diploma or Equivalent Required
• 2 years administrative support experience Required

Responsibilities

• Oversees administrative operations including office management, mail handling, supplies, procurement and vendor coordination.
• Serves as primary contact for internal and external inquiries; screens, routes, and elevates calls, visits and correspondence as appropriate.
• Prepares, distributes and maintains meeting documentation including agendas and minutes for division, committee and special meetings.
• Manages calendars and scheduling for meetings, travel, conferences and department activities; prepares agendas, materials and presentations.
• Drafts, proofs and manages correspondence, reports, presentations and business documents; ensures accuracy and file maintenance.
• Provides research and administrative support for special projects, gathering, analyzing and presenting information that impacts operations.
• Oversees and manages corporate gas cards, including issuance, usage tracking and problem resolution.
• Oversees and manages corporate office supplies and Amazon procurement, including PO placement, issue resolution and tracking.
• Coordinates renewal of corporate vehicle registration and tags according to renewal cycles.
• Maintains efficient utilization of all resources and a valid driver's license and driving record.

Education

High School Diploma or Equivalent Required

Job description

Baptist Health Care in Pensacola is seeking an Administrative Coordinator to support the Executive Director and other leaders. The role focuses on calendars, time management, and ensuring efficient use of time with a professional demeanor and confidentiality for protected information.

The position involves office operations oversight, communications handling, and preparation of agendas and minutes for meetings, travel coordination, and project support as needed.