Office Coordinator

Baptist Health Care; Town of Florida (NY); On-site; USD 45,000 - 55,000; Full time

Job summary

Baptist Health Care is seeking an Office Coordinator to provide administrative support across the department. The role requires independent work, attention to detail, and the ability to manage files, schedules, and office policies.

You will greet visitors, handle mail and calls, coordinate meetings, and assist with special projects while ensuring confidentiality and smooth department operations, including weather/disaster readiness as needed.

Responsibilities

• Performs a variety of administrative functions and assistance for the department.
• Performs administrative duties for the office to include, but not limited to, reception, copying, faxing, mailing, and filing.
• Maintains electronic or paper files.
• Responds to calls and visits from team members, contingent workers, other visitors including the public at large; determines the urgency of the situation.
• Acts as receptionist to visitors, receives and routes mail.
• Coordinates schedules and organizes activities such as meetings, and department activities for all members of the department.
• Initiates and maintains department files of case records, correspondence, reports and resources.
• Deals discreetly with sensitive confidential information contained in minutes, letters, reports, and other documents.
• Initiates and develops special projects including department/director presentations, workshops and mass mailings.
• Oversees office management and maintenance for the department. Anticipates maintenance, equipment, and supply needs.
• Assist in other duties as assigned to support the operational needs of the department and organization.
• May be required to remain on campus immediately before, during, and after severe weather and/or disasters.

Job description

JOB DESCRIPTION

The Office Coordinator provides administrative support by performing various clerical, administrative, and assistant responsibilities. This position relies on program knowledge to assist team member needs, performs a variety of tasks, relies on personal judgment and is able to work independently. This position ensures office operations run smoothly and efficiently. This position collaborates with management on staff schedules, office policies and procedures, supplies, workflow and projects.

RESPONSIBILITIES

• Performs a variety of administrative functions and assistance for the department.
• Performs administrative duties for the office to include, but not limited to, reception, copying, faxing, mailing, and filing.
• Maintains electronic or paper files.
• Responds to calls and visits from team members, contingent workers, other visitors including the public at large; determines the urgency of the situation.
• Acts as receptionist to visitors, receives and routes mail.
• Coordinates schedules and organizes activities such as meetings, and department activities for all members of the department.
• Initiates and maintains department files of case records, correspondence, reports and resources.
• Deals discreetly with sensitive confidential information contained in minutes, letters, reports, and other documents.
• Initiates and develops special projects including department/director presentations, workshops and mass mailings.
• Oversees office management and maintenance for the department. Anticipates maintenance, equipment, and supply needs.
• Assist in other duties as assigned to support the operational needs of the department and organization.
• May be required to remain on campus immediately before, during, and after severe weather and/or disasters.

ABOUT US

Baptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. The organization includesthree hospitals, four medical parks,Andrews Institute for Orthopaedic & Sports Medicine, and an extensive primary and specialty care provider network. With more than 4,000 team members, Baptist Health Care is one of the largest non-governmental employers in northwest Florida.

Baptist Health Care, Inc. is an Equal Opportunity Employer. BHC maintains and enforces a policy that prohibits discrimination against any workforce members or applicants for employment because of sex, race, age, color, disability, marital status, national origin, religion, genetic information, or other category protected by federal, state or local law.

Certain positions may require a Level 2 Background check through AHCA. Additional information about this requirement can be found here: Florida Care Provider Background Screening Clearinghouse.