Strategic Administrative Coordinator, Materials & Scheduling

Andrews Institute; Pensacola, Northern (FL, KY); Hybrid; USD 36,000 - 42,000; Full time

Job summary

Baptist Health Care is seeking an Administrative Coordinator- Materials Management in Pensacola, FL to support the Executive Director and directors. The role handles calendars, meeting materials, travel, and correspondence while safeguarding confidential information.

You will collaborate across departments to optimize time and resources. Ideal candidates have a High School Diploma and at least two years of administrative support experience, with strong communication and organizational skills.

Qualifications

• High School Diploma or Equivalent Required
• 2 years administrative support experience Required

Responsibilities

• Oversees administrative operations, including office management, mail handling, supplies, procurement, division timekeeper and related vendor coordination.
• Serves as the primary point of contact for internal and external inquiries; screen, prioritize, route, and scale calls, visits, and correspondence as appropriate.
• Prepares, distributes, and maintains meeting documentation, including agendas and minutes for division, committee, and special meetings.
• Manages calendars and scheduling, including meetings, travel, conferences, and department activities; prepare agendas, materials, and presentations.
• Drafts, proofreads, and manages correspondence, reports, presentations, and business documents; ensure accuracy, clarity, and proper file maintenance.
• Provides research and administrative support for special projects, including gathering, analyzing and presenting information that impacts organization operations.
• Oversees and manages corporate gas cards, including issuance, usage tracking, and problem resolution.
• Oversees and manages corporate office supply and Amazon procurement, including PO order placement, issue resolution and tracking.
• Coordinates renewal of corporate vehicle registration and tags in accordance with required renewal cycles (every 1-2 years).
• Maintains efficient utilization of all resources.
• Maintains a valid driver’s license and satisfactory driving record.

Skills

Calendar management

Administrative support

Vendor coordination

Communication

Attention to detail

Confidentiality

Education

High School Diploma or Equivalent

Job description

Baptist Health Care is seeking an Administrative Coordinator- Materials Management in Pensacola, FL to support the Executive Director and directors. The role handles calendars, meeting materials, travel, and correspondence while safeguarding confidential information.

You will collaborate across departments to optimize time and resources. Ideal candidates have a High School Diploma and at least two years of administrative support experience, with strong communication and organizational skills.