Administrative & Customer Support Specialist

Vista Compliance Laboratories; San Clemente (CA); On-site; USD 38,000 - 52,000; Full time

Job summary

Vista Compliance Laboratories in Orange County, CA seeks an Administrative Assistant at our San Clemente location to support executives and the office. You will manage front-desk duties, handle calls, greet clients, and assist staff with clerical tasks using Word, Excel, and PowerPoint.

This role offers growth in a dynamic, multi-tasking environment. The ideal candidate has a high school diploma or higher, 2+ years of administrative experience, strong communication skills, and a proactive,

Qualifications

• High school diploma or equivalent; associates/bachelor preferred.
• 2+ years administrative experience in a multi-level environment.
• Professional, autonomous and trustworthy.
• Strong written and verbal communication.
• Customer-focused; team player.
• MS Office proficiency; Word/Excel/PowerPoint; accounting software a plus.
• Detail-oriented, self-directed and well-organized.
• Able to work in a fast-paced environment and meet deadlines.
• Travel may be required.

Responsibilities

• Answer inquiries and direct them to appropriate offices in a timely manner.
• Greet visitors and direct them to the appropriate office and/or room.
• Handle all reception of shipments as required.
• Coordinate administrative needs for laboratory engineers and provide certification support.
• Coordinate tasks and clarify information/action items for staff and clients.
• Assist with projects and documents using Word, Excel and PowerPoint.
• Support marketing, sales and business activities as needed.
• Perform clerical support efficiently.
• Provide ad hoc support to other departments as required.
• All other duties to meet project/business needs.

Skills

Communication skills

Autonomy

Multi-tasking

Customer service

Professionalism

Dependability

Education

High school diploma or equivalent

Associate's or higher preferred

Tools

MS Office

Job description

Vista Compliance Laboratories in Orange County, CA seeks an Administrative Assistant at our San Clemente location to support executives and the office. You will manage front-desk duties, handle calls, greet clients, and assist staff with clerical tasks using Word, Excel, and PowerPoint.

This role offers growth in a dynamic, multi-tasking environment. The ideal candidate has a high school diploma or higher, 2+ years of administrative experience, strong communication skills, and a proactive,