Strategic Office Administrator

EMCOR Group, Inc.; Aurora, Northern (CO, KY); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Annual discretionary bonus

Job summary

EMCOR Group, Inc. is seeking an Office Administrator to oversee daily administrative operations, serving as a central contact for staff, customers, vendors, and visitors while maintaining organized records.

The role requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include answering phones, greeting visitors, data entry, using MS Office, coordinating schedules, and supporting management with various

Qualifications

• High school diploma or GED required.
• Bachelor’s degree or currently pursuing preferred.
• Working knowledge of the construction industry, operations management, and safety practices a plus.

Responsibilities

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Create, maintain, and enter information into databases.
• Use computers for various applications, such as database management or word processing.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Process and distribute necessary reports internally and externally.
• Serve as liaison between field office and main office; project team and field personnel as needed.
• Conserve time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintain confidentiality of company information.
• Perform additional assignments as required by the company or as directed by management.

Skills

Organization

Communication skills

Customer service

Interpersonal skills

Time management

Detail-oriented

Microsoft Office

Education

High school diploma or GED

Bachelor’s Degree or currently pursuing (preferred)

Tools

Microsoft Office Suite

Project management software

Financial software

Job description

EMCOR Group, Inc. is seeking an Office Administrator to oversee daily administrative operations, serving as a central contact for staff, customers, vendors, and visitors while maintaining organized records.

The role requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include answering phones, greeting visitors, data entry, using MS Office, coordinating schedules, and supporting management with various