Strategic Multi-Site Leasing Pro

Harbor Group Management Company; Indianapolis (IN); On-site; USD 40,000 - 60,000; Full time

Job summary

Harbor Group Management Company is seeking a Multi-site Leasing Specialist to drive occupancy across multiple apartment communities and deliver excellent resident experiences.

You will greet prospects, tour properties, process applications, and coordinate move-ins while supporting marketing efforts and maintaining high occupancy. This role requires strong communication, organizational skills, and a customer-focused mindset.

Qualifications

• High School Diploma or equivalent.
• Leasing Specialist in property management industry experience required.
• Proficient with Microsoft Office and Property Management software experience is a must.
• Experience utilizing social media (Facebook, Instagram, etc.) is preferred.
• Excellent organizational and communication skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Must be customer-service oriented with the ability to interact professionally with residents and vendors.

Responsibilities

• Greet prospective residents, conduct property tours, and showcase available apartments and amenities.
• Qualify leads, process rental applications, run background and credit checks, and prepare lease documents.
• Ensure units are move-in ready by inspecting them before occupancy and coordinating outstanding items with maintenance.
• Execute lease agreements and move-in packages, ensuring a smooth onboarding process for new residents.
• Design and implement short- and long-term marketing plans to generate traffic and maintain occupancy.
• Promote the community via digital platforms such as Craigslist, Facebook, and email campaigns.
• Coordinate resident referral programs, employer outreach, and participate in local networking efforts.
• Maintain up-to-date knowledge of market conditions, competitor properties, rental rates, and trends.
• Support resident retention through excellent customer service and timely response to questions, complaints, and maintenance needs.
• Conduct follow-up communication with prospects and new residents to ensure satisfaction.
• Participate in lease renewal efforts by preparing renewal documents, engaging with residents, and finalizing lease extensions.
• Maintain accurate records of prospect and resident interactions using property management software (e.g., Yardi, OneSite).
• Keep guest cards updated and perform follow-ups on all leads.
• Assist with rent collection, manage delinquent accounts, and support administrative tasks as assigned by the Property Manager.
• Ensure leasing office and tour path are presentable and meet show standards at all times.

Skills

Customer service

Organization

Communication

Multitasking

Education

High School Diploma or equivalent

Tools

Yardi

OneSite

Microsoft Office

Job description

Harbor Group Management Company is seeking a Multi-site Leasing Specialist to drive occupancy across multiple apartment communities and deliver excellent resident experiences.

You will greet prospects, tour properties, process applications, and coordinate move-ins while supporting marketing efforts and maintaining high occupancy. This role requires strong communication, organizational skills, and a customer-focused mindset.