Strategic Meetings & Events Planner

CBRE, Inc.; Palo Alto (CA); On-site; USD 60,000 - 95,000; Full time

Job summary

CBRE, Inc. is seeking a Meeting and Events Planner within Experience Services to transform a client’s event objective into a fully realized experience.

You own each event from concept through completion, developing the strategy, managing the budget, and coordinating the vendors that bring it together. You will lead planning meetings, advise clients on feasible options, and present proposals that align with goals while keeping costs on budget.

Qualifications

• Develop end-to-end event plans and detailed timelines, tracking progress and resolving issues before they reach the client.
• Run pre-event client planning meetings covering vendors, menu, theme, decor, and budget so clients know what to expect on the day.

Responsibilities

• Distribute event orders, schedules, and floor plans to vendors, defining set-up, event flow, and tear-down so everyone works from the same plan.
• Serve as key contact on event day, confirming load-in and set-up and verifying certificates of insurance.
• Direct event set-up and tear-down, welcome guests, and support attendee and speaker requests.
• Conduct post-event reporting and reconciliation of costs against budget.
• Recommend cost and process efficiencies and present them to management.

Skills

Planning

Vendor coordination

Budget management

Client liaison

Job description

CBRE, Inc. is seeking a Meeting and Events Planner within Experience Services to transform a client’s event objective into a fully realized experience.

You own each event from concept through completion, developing the strategy, managing the budget, and coordinating the vendors that bring it together. You will lead planning meetings, advise clients on feasible options, and present proposals that align with goals while keeping costs on budget.