Strategic Meetings & Admin Operations Coordinator

1103 Team Member Services; United States; On-site; USD 21,000 - 179,000; Full time

Job summary

AdventHealth in Florida seeks an organized administrative professional to support leaders and staff with scheduling, document preparation, and confidential information management. This role provides day-to-day office coordination and ensures seamless operations within the department.

You will handle meeting logistics, travel arrangements, onboarding support, and filing systems while collaborating with multiple teams.

Qualifications

• High School Diploma required; Associate degree preferred.
• MS Office proficiency required; strong Word/Excel skills.
• Experience with filing systems and clerical tasks preferred.
• Ability to handle confidential information with discretion.
• Strong communication and teamwork abilities required.

Responsibilities

• Schedules and coordinates meetings, appointments, and travel for leaders and department staff.
• Prepares, edits, and distributes reports, agendas, letters, minutes, and other documents.
• Manages confidential information and handles sensitive matters with discretion.
• Provides logistical support for meetings, including facilities, catering, and tech equipment.
• Organizes electronic and paper filing systems for records and materials.
• Communicates effectively with staff, leadership, outside callers, and visitors.
• Assists with special projects and onboarding of new employees.
• Monitors and orders office supplies to keep the department stocked.
• Maintains up-to-date contact lists and directories for the department.
• Provides administrative support to ensure efficient office operations.
• Other duties as assigned.

Skills

MS Office

Filing skills

Office equipment

Complex scenarios

Independent & team work

Communication skills

Clerical skills test

Deadline-driven

Education

High School Diploma

Associate degree

Tools

Microsoft Outlook

Word

Excel

Job description

AdventHealth in Florida seeks an organized administrative professional to support leaders and staff with scheduling, document preparation, and confidential information management. This role provides day-to-day office coordination and ensures seamless operations within the department.

You will handle meeting logistics, travel arrangements, onboarding support, and filing systems while collaborating with multiple teams.