Flexible Scheduling Coordinator: On-site with Remote option

AdventHealth; Orange City (FL); On-site; USD 21,000 - 179,000; Full time

Job summary

AdventHealth in Orange City, Florida is seeking a dedicated administrative support professional to join our team. Full-time, on-site with remote possibility after training, 40 hours per week, and a pay rate of $24 per hour.

You will manage meeting logistics, prepare documents, and support onboarding and daily office operations to keep the department running smoothly. The role requires strong MS Office skills, filing, communication, and the ability to work independently within a team.

Qualifications

• Computer skills: MS Office Suite including Outlook, Word, Excel.
• Filing skills.
• Knowledge of office equipment: fax, copier, printer, scanner, etc.
• Ability to easily grasp complex situations.
• Ability to work independently and as a team member.
• Ability to communicate appropriately with all levels of staff and guests.
• Ability to pass AdventHealth clerical skills test.
• Ability to excel in deadline-driven environments.
• Knowledge of AdventHealth main (preferred)

Responsibilities

• Schedules and coordinates meetings, appointments, and travel arrangements for leaders and department staff.
• Prepares, edits, and distributes reports, agendas, letters, meeting minutes, and other documents.
• Manages confidential information and handles sensitive matters with discretion.
• Provides logistical support for meetings, including arranging facilities, catering, accommodations, and technical equipment.
• Organizes and maintains electronic and paper filing systems for records, correspondence, and other materials.
• Communicates effectively with staff, leadership, outside callers, and visitors.
• Assists with special projects and assignments as directed by leadership.
• Monitors and orders office supplies to ensure the department is well-stocked.
• Coordinates and supports the onboarding process for new employees within the department.
• Maintains up-to-date contact lists and directories for the department.
• Provides administrative support to ensure efficient operation of the office.
• Other duties as assigned.

Skills

MS Office

Filing

Office equipment

Independent work

Team player

Communication

Clerical skills test

Deadline-driven

Education

Associate

High School Diploma or Equivalent

Tools

MS Outlook

Word

Excel

Job description

AdventHealth in Orange City, Florida is seeking a dedicated administrative support professional to join our team. Full-time, on-site with remote possibility after training, 40 hours per week, and a pay rate of $24 per hour.

You will manage meeting logistics, prepare documents, and support onboarding and daily office operations to keep the department running smoothly. The role requires strong MS Office skills, filing, communication, and the ability to work independently within a team.