Medical Staff Operations & Meetings Coordinator

AdventHealth; Port Charlotte (FL); On-site; USD 27,000 - 51,000; Full time

Job summary

AdventHealth in Port Charlotte, FL is seeking an experienced Administrative Coordinator for Medical Staff affairs. This role coordinates the Campus medical staff master calendar, schedules meetings, reserves rooms, handles minutes, and ensures confidential records are maintained.

You will implement the Campus Code of Conduct, conduct orientation for new physicians and allied health staff, manage call schedules with department chairs, and support the Campus Chief of Staff and Executive Office.

Qualifications

• Effective English communication (written & spoken).
• Strong organizational skills and attention to detail.
• Proficient in Word, Excel, Outlook, and PowerPoint.
• Knowledge of credentialing processes (preferred).
• Familiarity with medical terminology; transcription skills.
• Ability to work independently or in a team.
• Willingness to pursue relevant certification within timeframe.
• Customer service orientation and problem-solving.
• Experience with meeting management and minute taking (preferred).

Responsibilities

• Coordinate the Campus medical staff master calendar and manage meetings, including scheduling, room reservations, food, tele-video, agenda prep and minute-taking.
• Maintain confidential records and submit minutes to the System Medical Staff Office.
• Manage Code of Conduct process, receive reports, process per policy, schedule committee meetings.
• Stay updated on Medical Staff Bylaws, Organizational/Policy/Bylaws and other rules; serve as a resource.
• Conduct Campus Orientation for new physicians and Allied Health Applicants; assist with badge testing and appointments.
• Convene Annual Campus Nominating Committee reports for voting members.
• Coordinate Emergency Room call schedules with chairs and process call changes.
• Improve communication about medical staff affairs; liaise with medical staff, hospital admin, and leadership.
• Support Campus Chief of Staff and Campus Officers; manage correspondence and calendars; assist with travel and contracts.
• Monitor compliance with System processes and bylaws; perform other duties as assigned.

Skills

Communication

Organization

Attention to detail

Time management

Customer service

Teamwork

Problem solving

Stress management

Medical terminology

Transcription

Education

High School Diploma

Associate degree

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

AdventHealth in Port Charlotte, FL is seeking an experienced Administrative Coordinator for Medical Staff affairs. This role coordinates the Campus medical staff master calendar, schedules meetings, reserves rooms, handles minutes, and ensures confidential records are maintained.

You will implement the Campus Code of Conduct, conduct orientation for new physicians and allied health staff, manage call schedules with department chairs, and support the Campus Chief of Staff and Executive Office.