Strategic Litigation Executive Assistant (Hybrid)

Ballard Spahr LLP; San Francisco (CA); Hybrid; USD 120,000 - 140,000; Full time

Benefits offered by this job

Benefits package

Career growth opportunities

Job summary

Ballard Spahr LLP, a nationally recognized law firm with 750+ lawyers, seeks an experienced Legal Executive Assistant to support a Litigation Partner and the litigation team. This full-time role manages calendars, travel, deadlines, and case files, serving as a key liaison with clients, courts, and staff.

The position begins in-office with a path to hybrid work. Ballard Spahr offers an excellent benefits package, professional development, and a collaborative culture.

Qualifications

• Bachelor's degree or an equivalent combination of education and experience.
• Minimum 5 years of experience as an executive administrative assistant, legal executive assistant, legal assistant, or in a comparable professional support role.
• Experience supporting a litigation practice is required.
• Strong calendar management, scheduling, and project coordination skills.
• Demonstrated ability to manage multiple priorities and work effectively under pressure.
• Proficiency with Microsoft Office Suite and legal technology platforms.

Responsibilities

• Manage a Litigation Partner's complex calendar, including court appearances, depositions, mediations, arbitrations, trials, and client meetings.
• Coordinate travel arrangements, meeting logistics, and expense reporting.
• Monitor litigation schedules, court deadlines, discovery obligations, and other critical case milestones.
• Organize and maintain litigation files, pleadings, correspondence, and case-related documents.
• Coordinate trial, hearing, deposition, and mediation logistics, including travel, exhibits, courtroom technology, and vendor management.
• Serve as a liaison between attorneys, clients, courts, opposing counsel, vendors, and internal departments.
• Support business development initiatives, client events, CLE programs, and special projects.
• Assist with client intake, conflict checks, billing support, and other administrative processes.

Skills

Growth Mindset

Communication

Organization

Client Service Orientation

Problem Solving

Teamwork

Education

Bachelor's degree

Tools

Microsoft Office

Legal tech platforms

Job description

Ballard Spahr LLP, a nationally recognized law firm with 750+ lawyers, seeks an experienced Legal Executive Assistant to support a Litigation Partner and the litigation team. This full-time role manages calendars, travel, deadlines, and case files, serving as a key liaison with clients, courts, and staff.

The position begins in-office with a path to hybrid work. Ballard Spahr offers an excellent benefits package, professional development, and a collaborative culture.