Hybrid Litigation Legal Admin Assistant — Seattle

ballardspahr; Seattle (WA); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) retirement savings

Paid time off

Sick leave

Paid holidays

Employee assistance program

Job summary

Ballard Spahr in Seattle seeks an experienced Legal Administrative Assistant to support our Litigation team. You will manage case information, electronic files, client intake, and calendar activities while delivering top-tier client service in a fast-paced environment.

The ideal candidate has 5+ years of litigation experience, strong MS Office skills, and comfort with document management and billing systems. This is a hybrid Seattle position with a strong professional growth focus.

Qualifications

• 5+ years of litigation experience required.
• Experience preparing and filing documents in state and federal courts.
• High proficiency with MS Office.
• Experience with a document management system and time/billings systems is a plus.

Responsibilities

• Maintain and process case information through final disposition.
• Create and manage electronic files and prepare complex legal documents.
• Prepare documents for state and federal court filings and file electronically.
• Maintain attorney calendars, schedules, and contact information.
• Support new client intake and related administrative processes.
• Provide exceptional client service while managing multiple priorities.
• Prepare and process time entries, coordinate billing, arrange travel, and reimburse expenses.

Skills

Growth Mindset

Communication

Detail-Oriented

Judgement/Problem-Solving

Tools

MS Office

Document management

Time & Billing

Job description

Ballard Spahr in Seattle seeks an experienced Legal Administrative Assistant to support our Litigation team. You will manage case information, electronic files, client intake, and calendar activities while delivering top-tier client service in a fast-paced environment.

The ideal candidate has 5+ years of litigation experience, strong MS Office skills, and comfort with document management and billing systems. This is a hybrid Seattle position with a strong professional growth focus.