Litigation Executive Assistant - Hybrid: Calendar & Travel

Ballard-Spahr-LLP; San Francisco (CA); Hybrid; USD 120,000 - 140,000; Full time

Benefits offered by this job

Benefits package

Job summary

Ballard Spahr LLP in San Francisco seeks a Legal Executive Assistant to provide high‑level administrative and operational support to a Litigation Partner and team. You will manage complex calendars, coordinate travel, and oversee deadlines, depositions, and court appearances.

This full‑time, initially in‑office role offers a path to hybrid work. Candidates should have 5+ years of experience in litigation support, strong MS Office skills, and a proactive, client‑oriented approach.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• Minimum 5 years of experience as an executive administrative assistant or legal assistant.
• Experience supporting a litigation practice is required.
• Proficiency with Microsoft Office Suite and legal technology platforms.
• Law firm or legal industry experience preferred.

Responsibilities

• Manage a Litigation Partner's complex calendar including court appearances, depositions, mediations, arbitrations, trials, and client meetings.
• Coordinate travel arrangements, meeting logistics, and expense reporting.
• Monitor litigation schedules, court deadlines, discovery obligations, and other critical milestones.
• Organize and maintain litigation files, pleadings, correspondence, and case-related documents.
• Coordinate trial, hearing, deposition, and mediation logistics including exhibits, courtroom technology, and vendor management.
• Support business development initiatives, client events, CLE programs, and special projects.
• Assist with client intake, conflict checks, billing support, and other administrative processes.

Skills

Calendar management

Travel coordination

Client service

Communication skills

Organization

Problem solving

Teamwork

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Legal tech platforms

Job description

Ballard Spahr LLP in San Francisco seeks a Legal Executive Assistant to provide high‑level administrative and operational support to a Litigation Partner and team. You will manage complex calendars, coordinate travel, and oversee deadlines, depositions, and court appearances.

This full‑time, initially in‑office role offers a path to hybrid work. Candidates should have 5+ years of experience in litigation support, strong MS Office skills, and a proactive, client‑oriented approach.