Litigation Executive Assistant | Hybrid & Growth

Ballard Spahr; San Francisco (CA); On-site; USD 120,000 - 140,000; Full time

Benefits offered by this job

Benefits package

Job summary

Ballard Spahr is seeking an experienced Legal Executive Assistant to provide high-level administrative support to a Litigation Partner and litigation team in San Francisco. The role requires managing complex calendars, coordinating travel, handling deadlines, and maintaining case documentation in a fast-paced legal environment.

The position offers an initial in-office schedule with potential for hybrid work over time and includes a comprehensive benefits package.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum 5 years of experience as an executive administrative assistant, legal executive assistant, or similar role.
• Experience supporting a litigation practice is required.
• Strong calendar management, scheduling, and project coordination skills.

Responsibilities

• Manage a Litigation Partner's complex calendar, including court appearances, depositions, mediations, arbitrations, trials, and client meetings.
• Coordinate travel arrangements, meeting logistics, and expense reporting.
• Monitor litigation schedules, court deadlines, discovery obligations, and other critical case milestones.
• Organize and maintain litigation files, pleadings, correspondence, and case-related documents.
• Coordinate trial, hearing, deposition, and mediation logistics, including travel, exhibits, courtroom technology, and vendor management.
• Serve as a liaison between attorneys, clients, courts, opposing counsel, vendors, and internal departments.
• Support business development initiatives, client events, CLE programs, and special projects.
• Assist with client intake, conflict checks, billing support, and other administrative processes.

Skills

Calendar management

Scheduling

Project coordination

Communication

Organization

Client service

Teamwork

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Legal technology platforms

Job description

Ballard Spahr is seeking an experienced Legal Executive Assistant to provide high-level administrative support to a Litigation Partner and litigation team in San Francisco. The role requires managing complex calendars, coordinating travel, handling deadlines, and maintaining case documentation in a fast-paced legal environment.

The position offers an initial in-office schedule with potential for hybrid work over time and includes a comprehensive benefits package.