Hybrid Litigation Legal Administrative Assistant – Seattle

Ballard Spahr LLP; United States; Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Sick leave

Employee assistance program

Job summary

Ballard Spahr LLP in Seattle is seeking an experienced Legal Administrative Assistant to support litigators in a hybrid role requiring three days in the Seattle office. The role emphasizes independent judgment, strong client service, and efficient handling of complex documents and calendars.

The position requires at least 5 years of litigation experience, proficiency with MS Office, and familiarity with document management and time/billing systems.

Qualifications

• Minimum of 5 years of litigation experience required.
• Experience preparing and filing documents in state and federal courts.
• Proficiency with MS Office.
• Experience with a document management system and time & billing systems is a plus.
• Strong judgement, ability to work independently with minimal supervision and manage confidential information.
• Strong organizational skills with the ability to prioritize multiple demands while maintaining accuracy and attention to detail.

Responsibilities

• Maintain and process case information through final disposition.
• Create and manage electronic files and prepare correspondence, memoranda, pleadings, and other complex legal documents.
• Prepare documents for state and federal court filings and electronically file documents in various state and federal courts.
• Maintain attorney calendars, schedules, and contact information.
• Support new client intake and related administrative processes.
• Provide exceptional internal and external client service while managing multiple priorities.
• Prepare and process time entries, coordinate billing activities, arrange travel, and manage expense reimbursements.

Tools

MS Office Suite

Document management system

Time & billing systems

Job description

Ballard Spahr LLP in Seattle is seeking an experienced Legal Administrative Assistant to support litigators in a hybrid role requiring three days in the Seattle office. The role emphasizes independent judgment, strong client service, and efficient handling of complex documents and calendars.

The position requires at least 5 years of litigation experience, proficiency with MS Office, and familiarity with document management and time/billing systems.