Litigation Executive Assistant - Hybrid, Growth & Impact

ballardspahr; San Francisco (CA); On-site; USD 120,000 - 140,000; Full time

Benefits offered by this job

Excellent benefits package

Job summary

Ballard Spahr is seeking an experienced Legal Executive Assistant to support a Litigation Partner and team. The role emphasizes managing complex calendars, travel, and critical case support in a fast-paced law firm environment.

The ideal candidate has 5+ years in an executive assistant role within a litigation setting, strong organizational skills, and proficiency with MS Office and legal tech. In-office start with potential hybrid shift over time, with a competitive salary and robust benefits.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum 5 years of experience as an executive administrative assistant or similar role.
• Experience supporting a litigation practice is required.
• Strong calendar management, scheduling, and project coordination skills.
• Ability to manage multiple priorities and work under pressure.
• Proficiency with Microsoft Office Suite and legal technology platforms.
• Law firm or legal industry experience preferred.

Responsibilities

• Manage a Litigation Partner's complex calendar including court appearances, depositions, mediations, arbitrations, trials, and client meetings.
• Coordinate travel arrangements, meeting logistics, and expense reporting.
• Monitor litigation schedules, court deadlines, discovery obligations, and other case milestones.
• Organize and maintain litigation files, pleadings, correspondence, and case-related documents.
• Coordinate trial, hearing, deposition, and mediation logistics including travel, exhibits, courtroom tech, and vendor management.
• Serve as a liaison between attorneys, clients, courts, opposing counsel, vendors, and internal departments.
• Support business development initiatives, client events, CLE programs, and special projects.
• Assist with client intake, conflict checks, billing support, and other administrative processes.

Skills

Growth Mindset

Communication

Organization

Client Service Orientation

Problem Solving

Teamwork

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Legal technology platforms

Job description

Ballard Spahr is seeking an experienced Legal Executive Assistant to support a Litigation Partner and team. The role emphasizes managing complex calendars, travel, and critical case support in a fast-paced law firm environment.

The ideal candidate has 5+ years in an executive assistant role within a litigation setting, strong organizational skills, and proficiency with MS Office and legal tech. In-office start with potential hybrid shift over time, with a competitive salary and robust benefits.