Strategic Library Finance & Operations Lead

Texas A&M University; Corpus Christi (TX); On-site; USD 52,200 - 63,800; Full time

Job summary

Texas A&M University-Corpus Christi is seeking a Business Coordinator III to lead financial planning and oversight for the Bell Library. The role coordinates budgeting, purchasing, and resource management under the Dean of University Libraries.

Key responsibilities include budget development, financial reporting, and advising library leadership on fiscal decisions while ensuring compliance with university policies and external funding activities.

Qualifications

• Bachelor’s degree in applicable field.
• Four (4) years of related work experience.
• Evidence of a strong commitment to service excellence.
• Experience working collaboratively in a dynamic environment.
• Evidence of analytical skills relevant to the interpretation of budgetary, financial, and related management information.
• Evidence of outstanding written and oral communication skills and interpersonal skills.
• Knowledge of modern office practices, procedures, and tools.
• Experience working in positions that require maintaining confidentiality.
• Evidence of ability to appropriately plan and prioritize work activities to meet deadlines and goals.

Responsibilities

• Coordinate the university libraries’ budget with the Dean of University Libraries.
• Develop, compile, analyze, project, and monitor the budget.
• Author regular and ad‑hoc financial reports for the Dean and other personnel.
• Advise the Dean and the library leadership team on the impact of current and future business decisions.
• Ensure accountability of budgets, approvals, reporting, and financial strategic planning and sustainability.
• Oversee preparation and management of all library expenditures, including transfers, adjustments/corrections, Workday, Concur, IslanderBuy, and recommend financial control systems for revenue‑generating activities.
• Proactively propose solutions to financial problems and errors.
• Collaborate with the Dean, or designee, to coordinate externally funded activities of the library, providing pre‑ and post‑award financial management support to faculty and staff while ensuring compliance with university policies.
• Work with the Division of Research and Innovation as appropriate.
• Coordinate and oversee cash handling activities of the library.
• Communicate cash handling policies and procedures within the library.
• Oversee deposits and monthly sales tax reports.
• Coordinate third‑party billing activities for the library.
• Compile a monthly past‑due invoice report and follow up with each end user/agency to ensure timely payment of invoices.
• Coordinate professional development and travel expenses for all library employees.
• Assist employees with submitting travel requests and expense reports.
• Coordinate fiscal year closing activities and draft new fiscal year plans.
• Anticipate and oversee the collection of information and submission of information to appropriate TAMU‑CC departments such as HR, Budget, Accounts Receivable, or Accounts Payable.
• Represent the library in university committees and other planning groups related to finance and administration and serve as the library’s main liaison to accounting services, central budget planning, procurement, Bursar, and other units.

Skills

Budget management

Team leadership

Analytical skills

Communication skills

Confidentiality

Collaborative work

Office software

Prioritization

HR processes knowledge

Education

Bachelor’s degree in applicable field

Master’s degree in applicable field

Job description

Texas A&M University-Corpus Christi is seeking a Business Coordinator III to lead financial planning and oversight for the Bell Library. The role coordinates budgeting, purchasing, and resource management under the Dean of University Libraries.

Key responsibilities include budget development, financial reporting, and advising library leadership on fiscal decisions while ensuring compliance with university policies and external funding activities.