Business Coordinator III

The Chronicle Of Higher Education, Inc.; Corpus Christi (TX); On-site; USD 52,200 - 63,800; Full time

Job summary

Texas A&M University-Corpus Christi is seeking a Business Coordinator III to lead financial planning and oversight for the Bell Library. The role coordinates budgeting, purchasing, and resource management under the Dean of University Libraries.

Key responsibilities include budget development, financial reporting, and advising library leadership on fiscal decisions while ensuring compliance with university policies and external funding activities.

Qualifications

• Bachelor’s degree in applicable field.
• Four (4) years of related work experience.
• Evidence of a strong commitment to service excellence.
• Experience working collaboratively in a dynamic environment.
• Evidence of analytical skills relevant to the interpretation of budgetary, financial, and related management information.
• Evidence of outstanding written and oral communication skills and interpersonal skills.
• Knowledge of modern office practices, procedures, and tools.
• Experience working in positions that require maintaining confidentiality.
• Evidence of ability to appropriately plan and prioritize work activities to meet deadlines and goals.

Responsibilities

• Coordinate the university libraries’ budget with the Dean of University Libraries.
• Develop, compile, analyze, project, and monitor the budget.
• Author regular and ad‑hoc financial reports for the Dean and other personnel.
• Advise the Dean and the library leadership team on the impact of current and future business decisions.
• Ensure accountability of budgets, approvals, reporting, and financial strategic planning and sustainability.
• Oversee preparation and management of all library expenditures, including transfers, adjustments/corrections, Workday, Concur, IslanderBuy, and recommend financial control systems for revenue‑generating activities.
• Proactively propose solutions to financial problems and errors.
• Collaborate with the Dean, or designee, to coordinate externally funded activities of the library, providing pre‑ and post‑award financial management support to faculty and staff while ensuring compliance with university policies.
• Work with the Division of Research and Innovation as appropriate.
• Coordinate and oversee cash handling activities of the library.
• Communicate cash handling policies and procedures within the library.
• Oversee deposits and monthly sales tax reports.
• Coordinate third‑party billing activities for the library.
• Compile a monthly past‑due invoice report and follow up with each end user/agency to ensure timely payment of invoices.
• Coordinate professional development and travel expenses for all library employees.
• Assist employees with submitting travel requests and expense reports.
• Coordinate fiscal year closing activities and draft new fiscal year plans.
• Anticipate and oversee the collection of information and submission of information to appropriate TAMU‑CC departments such as HR, Budget, Accounts Receivable, or Accounts Payable.
• Represent the library in university committees and other planning groups related to finance and administration and serve as the library’s main liaison to accounting services, central budget planning, procurement, Bursar, and other units.

Skills

Budget management

Team leadership

Analytical skills

Communication skills

Confidentiality

Collaborative work

Office software

Prioritization

HR processes knowledge

Education

Bachelor’s degree in applicable field

Master’s degree in applicable field

Job description

Business Coordinator III Agency Texas A&M University - Corpus Christi Department Library Operations Staff

Report to the Dean of University Libraries. The Business Coordinator III leads a team responsible for the financial planning and oversight for the Mary and Jeff Bell Library, coordinating financial management, people & resource management, and purchasing.

Purpose

Under the direction of the Dean, the position coordinates and oversees financial management & analysis, people & resource management, and purchasing for the Bell Library.

Functional Area 1: Financial Management & Analysis

Percent Effort: 45%

• Coordinate the university libraries’ budget with the Dean of University Libraries.
• Develop, compile, analyze, project, and monitor the budget.
• Author regular and ad‑hoc financial reports for the Dean and other personnel.
• Advise the Dean and the library leadership team on the impact of current and future business decisions.
• Ensure accountability of budgets, approvals, reporting, and financial strategic planning and sustainability.
• Oversee preparation and management of all library expenditures, including transfers, adjustments/corrections, Workday, Concur, IslanderBuy, and recommend financial control systems for revenue‑generating activities.
• Proactively propose solutions to financial problems and errors.
• Collaborate with the Dean, or designee, to coordinate externally funded activities of the library, providing pre‑ and post‑award financial management support to faculty and staff while ensuring compliance with university policies.
• Work with the Division of Research and Innovation as appropriate.
• Coordinate and oversee cash handling activities of the library.
• Communicate cash handling policies and procedures within the library.
• Oversee deposits and monthly sales tax reports.
• Coordinate third‑party billing activities for the library.
• Compile a monthly past‑due invoice report and follow up with each end user/agency to ensure timely payment of invoices.
• Coordinate professional development and travel expenses for all library employees.
• Assist employees with submitting travel requests and expense reports.
• Coordinate fiscal year closing activities and draft new fiscal year plans.
• Anticipate and oversee the collection of information and submission of information to appropriate TAMU‑CC departments such as HR, Budget, Accounts Receivable, or Accounts Payable.
• Represent the library in university committees and other planning groups related to finance and administration and serve as the library’s main liaison to accounting services, central budget planning, procurement, Bursar, and other units.

Functional Area 2: People & Resource Management

Percent Effort: 25%

• Coordinate personnel actions for library employees, ensuring paperwork and approvals are obtained.
• Coordinate onboarding/offboarding processes including verifying eligibility (work‑study, graduate assistantships), obtaining necessary documentation for employment, and ensure processes are completed in compliance with required timelines.
• Plan for future staffing needs for the library.
• Coordinate commitments of staff and funds to the accomplishment of project goals, objectives, and professional development activities.
• Provide leadership and direction for library employees regarding grants, contracts, and various funding sources.
• Serve as a resource regarding HR, procurement, and travel processes.
• Serve as designated approver for several business processes (e.g., P‑card expense reports, building and key access, Workday transactions for non‑budgeted items).
• Provide timely communications to library employees regarding changes to existing university processes and procedures and potential impact for the library.
• Supervise one full‑time staff member and 1‑2 student employees.
• Provide direct support and leadership for assigned staff through ongoing performance feedback, goal setting, and development plans.

Functional Area 3: Purchasing

Percent Effort: 20%

• Review requests for purchases for appropriate procurement method according to university guidelines and best practices.
• Recommend products or goods based on best value for departmental needs.
• Work with library departments and vendors to investigate and correct errors related to requisitions, purchase orders, invoicing, and vouchers.
• Ensure that all university rules are being followed by P‑card holders, and that the purchases are within allowed guidelines.
• Oversee reconciliation of P‑card transactions for P‑card holders in the library.
• Serve as a resource for library employees regarding purchasing procedures and regulations, ensuring compliance with university and system requirements.

Functional Area 4: Other

Percent Effort: 10%

• Maintain an understanding of academic library practices and trends.
• Establish, maintain, and apply up‑to‑date knowledge of relevant standards, industry trends, and the policies and practices of the State of Texas, TAMU System, and TAMU‑CC.
• Attend training to ensure best practices and expand knowledge base.
• Coordinate training of library employees relative to budget, financial status, purchasing methods, processes, systems, etc.
• Ensure internal documentation, guidelines, and practices related to financial processes are kept up to date and compliant with university and system policies.
• Lead or serve on Library, University, and System committees.
• Process and maintain complex confidential matters.
• Special projects and other duties as assigned.

Qualifications

• Bachelor’s degree in applicable field.
• Four (4) years of related work experience.
• Evidence of a strong commitment to service excellence.
• Experience working collaboratively in a dynamic environment.
• Evidence of analytical skills relevant to the interpretation of budgetary, financial, and related management information.
• Evidence of outstanding written and oral communication skills and interpersonal skills.
• Knowledge of modern office practices, procedures, and tools.
• Experience working in position(s) that require maintaining confidentiality.
• Evidence of ability to appropriately plan and prioritize work activities to meet deadlines and goals.

Preferred Qualifications

• Master’s degree in applicable field.
• Basic knowledge of sponsored research and grants budgeting principles and allowable cost guidelines and contracts.
• Knowledge of developments in higher education, scholarly processes, and issues facing academic research libraries.
• Leadership experience and evidence of outstanding supervisory skills.
• Evidence of creative & innovative problem‑solving skills.
• Knowledge of TAMU System regulations and Texas A&M University‑Corpus Christi rules and procedures.

Salary

Expected minimum salary: $58,000 annually. Salary dependent upon education and experience. Monthly: $4,833.34.

NOTE: Employment may be impacted by the Presidential proclamation issued on September 19, 2025 and the moratorium issued by Texas Governor Abbott on January 27, 2026.

Benefits

• Insurance – Medical: $0 – $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse, Employee and Children, Employee and Family coverage.
• Dental & Vision
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
• On-campus wellness opportunities
• Dual Career Partner Program
• Work‑Life Solutions: Counseling, Work‑Life Assistance, Financial Resources, and Legal Resources
• Tuition Benefits: Public Loan Forgiveness, Book scholarships – 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
• Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), Voluntary Tax Deferred Account/Deferred Compensation Plan
• Time Off: 8+ hours of vacation paid time off every month, 8 hours of sick leave time off every month, 8 hours of paid time off for Birthday leave, 12‑15 paid holidays each year.
• All positions are security‑sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity Statement

Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, and additional institutions. All members of the system provide equal opportunity and access to all students, employees, and prospective employees.