Library Operations & Finance Manager

University of Massachusetts Boston; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

University of Massachusetts Boston, Healey Library, seeks a Business and Operations Manager to oversee personnel, purchasing, and office operations. You will support multiple library departments and utilize university software for timekeeping, purchasing, and expenses.

The role manages accounts receivable, vendor payments, and HR processes, coordinating with the Dean and IT. Strong organizational skills and experience with PeopleSoft/Concur are preferred.

Qualifications

• Bachelor’s degree required; MBA or related field preferred.
• 5–7 years of relevant professional experience in administration/operations.
• Proficiency with university administrative software (PeopleSoft/Concur).
• Strong accounting, budgeting, and payroll experience.
• Excellent written and oral communication; ability to work cross‑functionally.

Responsibilities

• Oversee personnel, purchasing, and routine library operations.
• Manage accounts receivable, cash handling, and monthly reconciliations.
• Prepare requisitions, purchase orders, and vendor payments.
• Process HR forms for staff and student employees; coordinate payroll.
• Assist in hiring processes and onboarding of new staff.
• Maintain financial and HR documentation for audit purposes.
• Collaborate with IT and department heads to support operations.
• Plan and coordinate Healey Library events and activities.

Skills

Budgeting & forecasting

Accounts receivable

Vendor management

Payroll & timekeeping

Administrative coordination

Education

Bachelor’s degree

MBA or related field preferred

Tools

PeopleSoft

Concur

DocuSign

Microsoft Office

Job description

University of Massachusetts Boston, Healey Library, seeks a Business and Operations Manager to oversee personnel, purchasing, and office operations. You will support multiple library departments and utilize university software for timekeeping, purchasing, and expenses.

The role manages accounts receivable, vendor payments, and HR processes, coordinating with the Dean and IT. Strong organizational skills and experience with PeopleSoft/Concur are preferred.