Finance & Grants Coordinator III

Texas A&M University System; Bryan (TX); On-site; USD 45,000 - 62,000; Full time

Job summary

Texas A&M University System is seeking a Business Coordinator III in Bryan, TX to provide staff support and coordination of financial services, budget activity, and administrative operations for the TI Finance Centralized department. The role requires independent judgment and oversight of vouchers, reconciliations, and reporting across multiple accounts.

The position involves collaborating with principal investigators, managing fiscal activities with TAMU systems, and ensuring compliance with

Qualifications

• Bachelor’s degree in applicable field or an equivalent combination of education and experience.
• Four years of related experience in general office, accounting, or personnel operations.
• Experience in general office, finance/accounting in higher education (preferred).
• Experience with TAMU applications (FAMIS, AggieBuy, iPayments, Concur, Canopy and Maestro) (preferred).
• Experience processing travel (preferred).
• Experience within a healthcare setting (preferred).
• Experience with Workday (preferred).
• Knowledge of state and federal financial practices (preferred).
• Skill in processing travel and expense reimbursements using Concur (preferred).

Responsibilities

• Plans, develops, implements, coordinates, and monitors financial services, aligning with the ongoing needs and activities at the Telehealth Institute with onsite oversight and supervision from the TI Operations Director.
• Serves as an approver and back up signer of vouchers and requisitions. Reviews and audits reconciliations of all accounts.
• Assists with developing, monitoring, and reporting budget activity. Assists with preparing complex monthly and annual financial reports as requested.
• Assists with coordinating annual fiscal year closing activities and drafting new fiscal year plans.
• Assists with costing allocations and corrections as directed. Manages maintenance of all business files. Composes standard and ad hoc reports and business-related correspondence.
• Coordinates fiscal activities with minimal supervision. Proposes solutions to complex financial problems.
• Audits and approves cash handling activities and assist with the oversight of purchasing activities.
• Develops, implements, and audits business procedures upon approval and advises upper administration.
• Assists in managing financial oversight and administering contracts and grants.
• Assists principal investigators with information necessary to develop budgets.
• Reviews and audits reconciliations of multiple unit accounts and reconciles procurement cards for department and staff.
• Reviews and approves orders in AggieBuy, completes receiving, processes change requests, and enters requisitions.
• Orders equipment, computers, office supplies for department, clinic, and telehealth programs. Creates receivables contracts in iPayments, creates IDT’s for research participants.
• Responds to inquiries from staff and vendors regarding payment or services. Reviews open commitments on accounts. Contacts vendors for pending invoices and supplies.

Education

Bachelor’s degree in applicable field

Four years of related experience in general office, accounting, or personnel operations

Tools

FAMIS

AggieBuy

iPayments

Concur

Canopy

Maestro

Workday

Job description

Texas A&M University System is seeking a Business Coordinator III in Bryan, TX to provide staff support and coordination of financial services, budget activity, and administrative operations for the TI Finance Centralized department. The role requires independent judgment and oversight of vouchers, reconciliations, and reporting across multiple accounts.

The position involves collaborating with principal investigators, managing fiscal activities with TAMU systems, and ensuring compliance with